Administrator, Recycling Collection Operations - AB Remote

at  Circular Materials

OVERVIEW

Reporting to the Director, Collection Operations – AB/YT, the Administrator, Collection Operations – AB/YT is responsible for optimizing the daily activities of the Operations Team for maximum effectiveness and efficiency in a fast-paced, ever-changing workplace. This includes, and is not limited to, managing the operational email boxes, documentation, file management, scheduling and supporting all presentations and meetings.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree or College Diploma in business administration is preferred.
• 3+ years of experience in an office administration role.
• 3+ years of experience in process improvement or operational efficiency capacity.
• Excellent organizational skills and time management skills and the ability to pivot to ever-changing priorities.

SKILLS AND COMPETENCIES:

• Analytical, conceptual, problem solving and research skills to manage multiple initiatives and tasks of varying complexity, in accordance with deadlines and shifting priorities.
• Ability to work under pressure with minimal supervision.
• Detailed-oriented with strong oral and written communication skills.
• Experience working in a complex, multi-faceted environment with competing priorities.
• Proficient in Microsoft Office 365, including SharePoint, Teams, Visio, Word, Excel, PowerPoint and Monday.com.
• Excellent attention to detail, planning, and execution skills.
• Effective communications skills which can build relationships at all levels in the CM organizational structure.

DAILY RESPONSIBILITIES:

• Manage the Alberta (AB) and Yukon (YT) Operations team Outlook mailboxes, triaging emails to the appropriate Operations team members.
• Support day-to-day operations by working with appropriate team members and resources to complete tasks and activities that drive operations forward.
• Attend meetings to document minutes and action items, including follow-up and close action items.
• Accurately schedule virtual or in-person meetings and associated administrative activities, as needed.
• Develop and edit PowerPoint slide decks to ensure detailed, accurate and on-brand internal and external presentations, obtaining Communications support as needed.
• Support the Managing Director’s communication requirements in coordination with Communications.
• Coordinate resources to enhance efficiency and optimal work production.

OTHER DUTIES:

• Provide support to other team members as needed.
• Provide other administrative duties as assigned.