Administrator

at  Rydon

Overview:
An excellent opportunity has arisen for an experienced Administrator to join our maintenance repairs team in Canning Town. Rydon Maintenance is an expanding division of the Rydon Group and is successfully providing facilities management services to a variety of clients, predominantly within the healthcare and housing association sectors.
The Rydon group operates throughout England, predominantly in London and the southern counties. We are a dynamic, multi-talented organisation, working across a wide range of construction market sectors within the built environment. Rydon has established a strong reputation for the quality within our new-build and maintenance sectors, creating and improving communities for the benefit of current and future generations. For over 40 years, we’ve recruited talented and innovative people to build and maintain homes, schools, hospitals, student accommodation and more. We combine a personal touch with outstanding technical expertise to deliver award-winning, quality facilities for local communities with a commitment from people who are passionate about what they do.
Job Purpose:
Based from our office in Canning Town you will be providing administrative support to our Canning Town Repairs team in the execution of repairs throughout the Canning Town Estate.

Responsibilities include;

• Maintain and update daily job progress reports
• Manage and update Supervisor and Operatives diaries
• Maintain resident communications and assist in managing expectations
• Produce weekly, monthly and ad hoc management reports
• Scheduling and planning works on In-House ops
• Build and maintain relationships with internal and external customers
• Act as point of contact for operatives, subcontractors, supervisors and residents in order to ensure a seamless repairs service is received
• Control of standard forms and documentation

Other key responsibilities includes reporting on and maintaining data, which includes producing and analysing Key Performance Indicator (KPI) reports on a weekly, monthly and ad hoc basis, maintaining databases for Planet FM, Opti-time, scaffold and our Excel database, supporting with the administration of the Management Operating System (MOS) and managing data relating to the compliance and audit function.
If you are looking for a varied and interesting role and want to join a diverse and growing company then we look forward to hearing from you.
Experience Required:
The ideal candidate will have previous experience working in a administration role. You will have an excellent written and verbal communication skills and be confident to liaise with any stakeholders visiting the business. You will have excellent IT skills including experience using Microsoft Packages such as Word, Excel and Outlook and previous experience of Planet FM would be an advantage. Previous experience working with a Social Housing maintenance contractor is highly desirable, although experience gained in other related sectors will be considered.
If you have the above experience we’d strongly encourage you to apply.
Additional Information:
As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits.
Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post.

• Maintain and update daily job progress reports
• Manage and update Supervisor and Operatives diaries
• Maintain resident communications and assist in managing expectations
• Produce weekly, monthly and ad hoc management reports
• Scheduling and planning works on In-House ops
• Build and maintain relationships with internal and external customers
• Act as point of contact for operatives, subcontractors, supervisors and residents in order to ensure a seamless repairs service is received
• Control of standard forms and documentatio