Administrator V - OSP

at  Wake Forest Baptist Health

JOB SUMMARY:

The Office of Sponsored Programs (OSP) works with researchers across Wake Forest University School of Medicine (WFUSM) Clinical & Translational Science Institute (CTSI) to obtain and negotiate awards from sponsoring agencies, assists with grant proposal preparation, ensures compliance with federal regulations and Institutional policies, provides financial support including financial reporting, billing and collection services, negotiates various contracts, including, CDAs, MTAs, DUAs, service, research and clinical trial agreements with for-profit, industry sponsors and/or collaborators, and promotes knowledge of sponsored research administration throughout the institution’s research community.
The position is responsible for managing compliance and administrative matters relating to sponsor-funded grants, contracts, and/or financial management, which span all aspects of the grants/contracts, award lifecycle and elements of pre-award planning and evaluation of business processes. Participates in university-wide policies and procedures committees, provides leadership and expertise in research administration, and ensures compliance with relevant regulations.
Works as a member of a cohesive pre- and post-award team, as well as contracts, in providing well-rounded support. Participates in presentations, outreach, and trainings in schools and departments as necessary. Provides strong mentorship to the junior staff in addition to serving as a liaison between the departments and OSP.

COMPETENCY & EXPERIENCE LEVEL OF OUR PRE-AWARD ADMINISTRATOR I, II, III, IV, V LEVEL MAY BE REVIEWED FOR PLACEMENT ALIGNMENT WITHIN WFUSM’S CTSI DEPARTMENT STRUCTURE.

Administrator OSP I - Pre-Award requires the following:

• Bachelor’s degree or an equivalent combination of education and experience
• Minimum of 1- year related coding/reimbursement experience preferred
• Medical terminology, knowledge of accounts payable and receivable processes preferred
• Minimum of 1-year Business Office experience in a healthcare environment or Research Office experience preferred

Administrator OSP II - Pre-Award requires the following:

• Bachelor’s degree or an equivalent combination of education and experience
• One year of experience from which comparable knowledge and skills can be acquired
• Pre-award, post-award, or contracting skills preferred
• Medical terminology, knowledge of accounts payable and receivable processes preferred
• Minimum of 1-year Business Office experience in a healthcare environment or Research Office experience preferred

Administrator OSP III - Pre-Award requires the following:

• Bachelor’s degree in Business, Law, Accounting, Finance, or related field of study
• Two years of experience in grant accounting, research administration, grant/contract application, review/negotiation and/or paralegal experience; or, an equivalent combination of education and experience

Administrator OSP IV - Pre-Award requires the following:

• Bachelor’s degree in Business, Law, Accounting, Finance, or related field of study
• Three years of experience in grant accounting, research administration, grant/contract application, review/negotiation and/or paralegal experience; or an equivalent combination of education and experience
• Master’s degree or Juris Doctor (JD) preferred

LICENSURE, CERTIFICATION, and/or REGISTRATION :
Certified Research Administrator (CRA) as granted by the Research Administrators Certification Council is preferred.

SKILLS/QUALIFICATIONS:

• Exceptional attention to detail with the ability to manage multiple complex projects
• Extremely organized with a focus on teamwork and creating usable and accessible administrative tools
• Expert ability to use all technologies related to grants and contracts management
• Advanced knowledge of WFBMC/Non-Profit Organization research administration, financial processes and systems
• Advanced proficiency in Microsoft Office, Word, Excel, PowerPoint applications
• Excellent comprehension, interpretation skills and application of laws, regulations, and policies
• Excellent negotiation skills, composition and analysis of business contract terms and language
• Excellent analytical and independent decision-making skills
• Exceptional desire to manage a larger caseload and excellent self-starter and problem solverProven leadership skills/ability to lead a team

• The OSP Administrator V is expected to work at either the technical or non-technical competency level indicated for their respective area of either pre-award, post-award, or contracts.
• Supports faculty members and department administrators in the various stages of grant and/or contract life cycle. At this level, the OSP Administrator V has expert level experience in techniques and concepts of contracts and grants for practical application and be able to communicate effectively to support the research community.
• Expert knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle. Provides assistance for formulation and implementation of policies and procedures relating to the administration of grants and/or contracts.
• Demonstrates mastery of the negotiation and documentation process related to each stage of the grant and/or contract life cycle.
• Reviews financial information to ensure budgets and terms agree with grant or contract documentation. Consults with supervisor, Legal Department, and/or management as appropriate.
• Reviews financial information to ensure compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle.
• Expert in consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements.
• Serves as a consultant to provide support and guidance to stakeholders for grants and/or contracts entered into by the institution.
• Possesses expert knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded.
• Represents and promotes the institution’s research activities at meetings.
• Demonstrates mastery of skills to record, report, review, and reconcile grant budgets and expenditures to ensure compliance with sponsor and institutional requirements and policies.
• Demonstrates understanding of all systems and applications utilized for storage and retrieval of data.
• Maintains a positive working relationship with stakeholders and provide needed support during the grants and/or contracts life cycle.
• Serves as team lead and mentor for staff members.
  Performs other related duties incidental to the work described herein.