Admissions and Records Technician

at  College of the Sequoias

Visalia, CA 93277, USA -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate10 Nov, 2024USD 66851 Annual11 Aug, 20242 year(s) or aboveVocabulary,Spelling,Voices,Discretion,Office Equipment,Punctuation,Courtesy,Etiquette,Regulations,Writing,Interpersonal Skills,Communication Skills,GrammarNoNo
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Description:

ADMISSIONS AND RECORDS TECHNICIAN

Salary: $49,920.00 - $66,851.00 Annually
Job Type: Classified - Full-time
Job Number: 6370-c-08/24
Closing: 8/23/2024 11:59 PM Pacific
Location: Visalia, CA
Department: Admissions & Records

GENERAL DESCRIPTION

Under the direction of the Director, Admissions & Records, the Admissions and Records Technician performs a variety of counter and general clerical duties to assist with Admissions and Records activities.

QUALIFICATIONS

Minimum Qualifications (Education & Experience):

Any combination equivalent to:

  • Graduation from high school and
  • Two years of general clerical experience including public contact

Working Conditions

Environment

  • Admissions and Records office environment.
  • Possible additional evening and or/weekend hours.
  • Constant interruptions and frequent interaction with students, staff and public.

Physical Abilities

  • Ability to hear and understand voices over the telephone and in person.
  • Ability to speak clearly and distinctly to provide information in person or on the telephone.
  • Ability to remember key information and concentrate for long periods of time.
  • Ability to see to read documents with normal and fine print.
  • Ability to sit and stand for extended period of time.
  • Ability to reach in all directions.
  • Ability to lift light objects.
  • Ability to operate a computer and office equipment.

Knowledge and Abilities

Knowledge of:

  • Oral and written communication skills.
  • Modern office practices, procedures and equipment.
  • Operation of a computer terminal.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Microsoft Office Suite (Word, Excel, PowerPoint Teams)
  • Telephone techniques and etiquette.

Ability to:

  • Perform a variety of counter and clerical duties to assist with Admissions and Records activities.
  • Type at a net corrected speed of 45 words per minute.
  • Operate a variety of office machines including a computer terminal and copier.
  • Establish and maintain cooperative and effective working relationships with others.
  • Understand and follow oral and written directions.
  • Work independently with little directions.
  • Learn to interpret, apply and explain rules, regulations, policies and procedures.
  • Work confidentially with discretion.
  • Learn and use integrated software.
  • Communicate effectively both orally and in writing.
  • Train and provide work direction to others.
  • Meet schedules and time lines.

Responsibilities:

Job duties of the Admissions & Records Technician include:

  • Assist students and other visitors at the counter; provide information concerning applications, program changes, credit and non-credit courses, records/transcripts, orientation, withdrawals and add/drop procedures and provide a variety of related information.
  • Review student applications for accuracy and completeness. Provide information to students regarding admissions requirements, residency, fees and other student programs on campus.
  • Process official in-coming transcripts for students in a timely manner and according to established guidelines and procedures; proof verification requests to assure compliance with policies, regulations and authorization; retrieve information and complete verification process.
  • Certify enrollment for students obtaining financial aid, insurance, residency, employment and deferment of loan payments.
  • Perform a variety of general clerical duties; answer telephone and provide information regarding general admissions and records procedures, policies and regulations as appropriate or refer callers to other personnel as necessary; receive, process and distribute U.S. and inter-office mail.
  • Oversee and monitor prospective student files, including applications, high school or college transcripts, prepare and send letters.
  • Assist in a variety of registration activities including inputting student data and other information requested,
  • Operate a variety of office machines including a computer, laptops, scanner, fax and copier.
  • Input and verify completeness of concurrent and dual enrollment forms for high school student. Contact high school students, counselors, and staff as necessary.
  • Utilize the District’s integrated software in performing the required duties of the position.
  • Perform related duties as assigned.


REQUIREMENT SUMMARY

Min:2.0Max:7.0 year(s)

Education Management

Teaching / Education

Education, Teaching, Technician

Diploma

Proficient

1

Visalia, CA 93277, USA