Admissions Evaluator

at  California State University

Job no: 542933
Work type: Staff
Location: Pomona
Categories: Unit 4 - APC - Academic Professionals of California, Administrative, Probationary, Full Time, Student Services, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Type of Appointment: Full-Time, Probationary
Collective Bargaining Unit: Academic Professionals of California– APC (Unit 4)
Job Classification: Evaluator I
Anticipated Hiring Range: $4,059 per month
Work Hours: Monday – Friday, 8am – 5pm, unless notified otherwise

QUALIFICATIONS:

• Combination - Equivalent to completion of a formal training program in academic records evaluation OR one (1) year of academic records evaluation experience OR any 12-month combination of training and experience related to academic records evaluation.
• Equivalent to completion of a formal training program in academic records evaluation OR one (1) year of academic records evaluation experience OR any 12-month combination of training and experience related to academic records evaluation.

• Knowledge of:

• The format and interpretation of course records and transcripts of institutions of higher education.

• Authenticating course credits and comparing records of differing formats, such as foreign records.
• Campus curriculum requirements for majors, minors, terminal degrees, and special program designations, and knowledge of application of campus resource guidelines for making determinations using various criteria.
• Ability to:
• Be thorough, consistent and accurate in the interpretation of records against criteria.
• Comprehend and interpret complex regulations or requirements and to apply them in the evaluation process.
• Maintain resources which document and update criteria.
• Explain criteria and evaluations to others.
• Make accurate records.
• Organize work to meet deadlines.
• Safeguard the confidentiality and security of records.

PREFERRED QUALIFICATIONS

• Bachelor’s degree preferred.
• Familiarity with California community college courses.
• Strong oral communication and interpersonal skills.
• Strong background in using Microsoft Word and Excel.

Admission Eligibility

• First-time Freshmen:
• Determine admission eligibility based on self-reported and verified official documentation.
• Review official records to determine if the international and/or domestic work is equivalent to the 15 unit CSU college preparatory (CP) courses with a grade of “C” or better.
• Calculate eligibility index based on grades, grade point average (GPA) and test scores.
• Determine eligibility of applicants who attend non-traditional schools (home schooling, etc.).
• Determine if applicant is eligible based on General Education Development (GED) certificate or California Certificate of Proficiency certificates.
• Determine if applicant does not meet regular admission requirement and may be eligible in other CSU recognized “special/alternative” categories. Refer these files to appropriate manager/supervisor.
• Determine if applicant is exempt from English and Mathematics Placement examinations.
• Lower Division Transfer Students (less than 56 semester/84 quarter units completed):
• Determine admission eligibility based on self-reported and official documentation.
• Determine if transfer work is equivalent to CSU requirements.
• Convert quarter units to semester units.
• Determine if applicant meets general education requirements (including English and Mathematics).
• Determine if high school work is needed to meet eligibility requirements.
• Use First-time freshmen requirements to determine eligibility.
• Upper Division Transfer Students (60 semester/90 quarter units completed):
• Determine admission eligibility based on verified official documentation.
• Determine if transfer units completed are equivalent to CSU requirements and convert quarter units to semester units.
• Determine eligibility based on grade average, academic standing at last institution, completion of 30 semester/45 quarter units of general education with grades of “C” or better which includes Area A (English composition, critical thinking, oral communication), and Area 84 (mathematical concepts and quantitative reasoning).
• Graduate Students:
• Determine eligibility based on successful completion of a recognized bachelor’s degree and grade point average.
• Files are referred to major graduate coordinator for admission decision, although certain departments (Master’s in Public Administration, MA Education, and Credentials) have delegated the authority to admit some applicants “in-house” to Office of Admissions without referral.
• For all levels of international students, the evaluator is responsible to perform research of educational systems around the world to determine equivalencies to California State University (CSU) requirements and degrees and to convert international grades or percentages to U.S. letter grades.
• In addition to the categories listed, applications are received and processed for Young Scholars, Early Admits, employees, cross-enrollment, redirects, exchange, external and transitory students.
• Determine California residency.
• Request additional documentation to make residency determination, as necessary.
• Notify students within stated timeline, if non-resident.
• Determine if additional documentation is required to make a decision.
• Enter and update applicable information and exemptions into the student information system (PeopleSoft).
• Respond to telephone calls about admission status, reason for denial decision, how to become eligible and what documents are required.
• Determine disposition of supplemental documents. Place and remove service indicators as necessary.

Transfer Credit Evaluation

• Assists with fetching and posting transfer credit work in PeopleSoft and making unit, grade or credit adjustments when necessary.
• Ensuring accuracy of quarter/semester unit calculation, GPA calculation, and grade averaging.
• Posting transfer credit for articulated coursework for which there is no Peoplesoft rule built (especially out of state coursework for non-resident students).
• Maintain strong knowledge of Assist.org and Transfer Evalulation System (TES) to determine current articulation rules and posting appropriate credit.
• Assists with evaluating transfer credit and determining equivalency and transferability based on national guidelines, formal articulation agreements,Title V and university policies.
• Reviews and applies as appropriate, approved adjustments to academic requirements and student records ensuring compliance with Title V and university requirements.
• Resolve transfer credit errors and corrections that is within the scope of Admissions (not articulation).
• Possess working knowledge of admissions eligibility to provide context to department mission and core functions.
• Possess working knowledge on Associate Degree for Transfer (ADT) program, including but not limited to degrees CPP accepts, relevant coding in Peoplesoft and impact on student success and graduation.

Administrative Support

• Provide administrative assistance to the department in completing evaluation-related tasks that include:
• Tracking students’ completion of Math and English remediation and Early Start requirements.
• Processing courses taken through CourseMatch.
• Tracking completion of CPP degree requirements of students with the Associate Degree for Transfer.

Office of Admissions

• Participates in all Office of Admissions, Enrollment Cluster and divisional staff development and staff meetings.
• Serves as a part of the Office of Admissions coordination team in areas of marketing and communication; advises managers on marketing and public information issues.
• Adheres to laws and policies established in regards to computer data, records, accounting and personnel by the California State University, Cal Poly Pomona, and the Office of Admissions to show sensitivity and appropriate conduct as a University employee. Performs administrative and programmatic duties as assigned.