Admistrative Assistant, Office of Indigenous Education and Services

at  Langara College

Interested in a career at Langara College?
Our employees exemplify Langara’s values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply!
Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.
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Job Title:
Admistrative Assistant, Office of Indigenous Education and Services
Employee Group:
Administrator
Employee Type:
Permanent
Start Date:
Monday, November 25 2024
End Date (if applicable):
Job Description:
The Administrative Assistant reports to the Executive Director of Indigenous Initiatives (EDII) and Services and has a central role within the Indigenous Education and Services (IES) team and the Gathering Space.
The Administrative Assistant works with the EDII to support the IES team. The IES team is comprised of the Gathering Space and Indigenous Upgrading Program (IUP) teams. The Gathering Space team is dedicated to developing a proactive and integrated system of student services that supports Indigenous students throughout their studies at the college, improves the overall quality of the Indigenous student experience, and creates systemic change within the Institution. The IUP team works at Musqueam to provide individualized educational support to Musqueam Band Members, so that they can attain the academic preparation or credential necessary for employment or further education. IES also plays a central role in maintaining relationships with Indigenous partners and leading and coordinating the college’s efforts to fulfil its Indigenization and reconciliation goals.
The Administrative Assistant is responsible for maintaining the front desk of the Gathering Space, providing administrative support to the Gathering Space and IUP teams, the Executive Director, and to maintain the space within the Gathering Space. The Administrative Assistant position is an in-person role that is located within the Gathering Space (located at the main campus on 49th Avenue) and works collaboratively with colleagues across the institution to accomplish their work.
Qualifications Required:

Education & Experience

• Two year diploma or associate degree, preferably with course work in Indigenous Studies, from a recognized post-secondary institution. A relevant Bachelor’s degree preferred.
• Minimum 3 years’ relevant experience providing services and/or support to Indigenous peoples in an administrative capacity, preference given to applicants with post-secondary education experience.
• An equivalent combination of Indigenous lived experience, education, and knowledge may be considered
• Knowledge and understanding of Indigenous culture, traditions and protocols, preferably those of West Coast First Nations.
• Knowledge and understanding of the concepts around Indigenization, decolonization, and familiarity with the Truth and Reconciliation Commission of Canada’s Final Report.
• Experience providing administrative support to a Senior Academic position preferred.
• A working knowledge of the Microsoft Office suite.

Skills & Abilities

• Requires excellent oral and written communication skills with the ability to prepare documents, reports, etc., and express ideas clearly in writing or in person.
• Requires excellent organizational skills and the ability to work well under pressure with frequent interruptions and with minimal supervision, manage complex workload, and to meet deadlines.
• Ability to maintain strict confidentiality, professional boundaries, exercise initiative, discretionary judgment, and act with tact, diplomacy, and integrity.
• Strong computer skills, including Microsoft Office (including MS Word, Excel, PowerPoint, Teams, Forms, and SharePoint), Zoom, email marketing, Student Information, and Workday systems.
• Ability to facilitate positive communication and cultivate working relationships with Indigenous students, communities, Elders, and organizations.
• Must be a team player, willing to work with others to resolve problems, and able to exercise judgement and initiative to identify and respond to issues before they become problematic.
• Must be able to handle confidential personal and sensitive information with discretion.

Leadership Competencies

• Solution orientation – Makes timely decisions and advances solutions that are in the best interest of the College and our students.
• Accountability – Fosters and demonstrates a culture of accountability and ownership.
• Relationship intelligence – Demonstrates emotional maturity and operates respectfully in all situations and dynamics.
• Conflict resolution – Acts with courage to take on the tough issues and conversations.
• Mobilization of people – Empowers others to be engaged, motivated and resilient through change.
• Continuous learning – Cultivates a growth mindset and provides opportunities for development.
• Communication – Uses personal interaction, transparency, and language to effectively build trust and commitment.

Indigenous Self-identification:
This position is dedicated to supporting Indigenous students. The successful candidate for this position will be a candidate who is Indigenous, (First Nations, Métis, and Inuit peoples) of Canada. We encourage all well-qualified Indigenous applicants to self-identify as First Nations, Métis or Inuit when applying for this position. We will ask applicants to provide documentation in support of their self-identification. Documentation can include, but is not limited to, Certificates of Indian Status, Métis Citizenship Cards, and Inuit treaty cards or documents. Community reference letters from a recognized leader or organization may also be accepted. If you have any questions, please contact Graeme Joseph, Executive Director of Indigenous Initiatives and Services.
Our Benefits:

At Langara College, we align with the College’s vision on wellness and personal/professional development opportunities for all employed members. We’re committed to providing a competitive and inclusive benefits package that reflects our dedication to overall health, financial security, and work-life balance. In this position, you would have access to:

• Extensive medical, dental, and vision coverage.
• 25 vacation days (per calendar year) with an additional paid week off during college closure during winter holiday break.
• Enrollment into the College Pension Plan.
• Access to the Education Benefits Program.

To obtain the full job description, please
contact
our recruitment team.
Salary Range:
$29.15 - $40.81 per hour
Pay Grade:
Admin Paygrade 03
Compensation beyond the mid-point requires approval by the Public Sector Employers’ Council Secretariat (PSEC).
Scheduled Weekly Hours:
35
Hours may vary according to the needs of the department.
Closing Date:
Saturday, November 2 2024
People and Culture is committed to embracing, honoring, and promoting diversity, equity, and inclusion in our workplace. We remain dedicated to focusing our efforts on creating an inclusive employee community that fosters a sense of safety and belonging for everyone. We humbly acknowledge that we are just beginning our journey, which includes engaging in our own internal learning and creating a data-driven action plan that supports the integration of EDI practice into the work of People and Culture and the work we do with employees and leaders. Langara College welcomes applications from everyone including people from groups that are experiencing inequity including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2SLGBTQIA+ community. If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please
contact
us.
Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume. In addition, those shortlisted with international credentials must have their education credentials evaluated through WES (World Education Services) and provide Langara College, People & Culture document evaluation access for employment purposes.
We thank you for your interest in Langara College and for taking the time to complete an application. Only complete applications will be reviewed. Please be advised that only shortlisted candidates will be contacted due to the number of applications received.
Langara is committed to enhancing our diverse workforce

Please refer the Job description for details