Advocacy and Grants Officer

at  City Of Launceston

Employment
Information
Package
Advocacy and Grants Officer
Position number: POS1849
Enquiries:
Name: Alex Crothers
Position: Team Leader - Strategy, Economic Development & Town Hall, 18-28 St John Street Launceston
Analytics
T 03 6323 3000
Phone: 03 6323 3261
Email: E contactus@launceston.tas.gov.au Nigel.Freestone@launceston.tas.gov.au www.launceston.tas.gov.au
Contents
Introduction 3
City of Launceston Organisational Directory 4
Organisational Values 5
Information for Applicants 6
Recruitment Steps 7
General Conditions of Employment 8
Position Description 9
Address all correspondence to:
Manager People and Culture
City of Launceston
PO Box 396

POSITION REQUIREMENTS/COMPETENCIES

Organisational

• Community Focussed: considers community/customers in decision making
• Communicate and Engage: demonstrates self-awareness & encourages open discussions & contributions from

others

• Create and Innovate: displays initiative & considers different ideas and perspectives
• Safety Focussed: takes responsibility for own and team’s health, well-being and self-care

QUALIFICATIONS AND EXPERIENCE

• Relevant tertiary qualifications and/or experience in high level administration, program management and/or

project management.

• Proven experience (3+ years) working in a grants or advocacy environment.
• Demonstrated understanding of policy issues, policy development and advocacy processes.

POSITION PURPOSE (WHY DOES THIS POSITION EXIST)

The purpose of this position is to develop, implement and maintain a grant management process
within Council to ensure grant opportunities are identified and maximised to deliver financial
assistance for Council projects.
The role will develop, coordinate and administer the advocacy program for the organisation.
The role will administer the Launceston City Deal through to the completion of the agreement in
2027, ensuring Council’s involvement in existing commitments and the administration with City
Deal partners is maintained throughout and that processes are in place for any ongoing
commitments.

ACCOUNTABILITIES ACTIVITIES/TASKS INCLUDE: SUCCESS LOOKS LIKE …

Identify and report on opportunities, programs and stakeholders on open and
frameworks that support the organisation to advocate upcoming opportunities
for policy and funding.
Development of Grant In collaboration with internal stakeholders, develop, SMART measures developed
Management Systems implement and maintain an organisational grant at the onset of the project to
management framework and processes to support measure success.
Council’s long and short term objectives to maximise Embedded process and
grant revenue across the organisation. structure that supports
effective grant management.
Support the Remain up to date with funding trends, challenges, Timely updates through
organisation to secure government policy outcomes and budgets and share communication channels.
information as relevant.
and manage grants
Work with networks and teams to improve awareness Current and relevant Intranet
of grant applications, related processes and implement
measures to improve information sharing and pages, updated regularly.
collaboration between staff. Active community of practice
or similar.
Oversee the grant application process including
proposal and grant writing, contracting and grant
acquittal and reporting.
Provide support across the organisation in the
submission of grant applications, including Projects align with strategic
arrangements to secure additional expertise, as direction, organisation budgets
required ie business cases, cost benefit analysis, grant
and advocacy agenda.
writing.
Multiple projects are
Have a high level of oversight of grant applications consolidated to one
across the organisation to ensure the best outcomes application if appropriate.
are achieved.
Maintain systems and processes to ensure appropriate Register/database of
administration of successful grant projects is submission dates, key
undertaken including reporting, financial and acquittal deadlines/milestones for
procedures various funding sources and
manage associated actions
Develop and update portfolio of potential projects with internal stakeholders.
requiring funding and monitor for applicable funding
sources
Grants and projects are
Coordinate internal grant workshops for staff to matched early providing
include data collation and analysis, grant writing and maximum time for application
management. preparation.
Workshops are held based on
organisational need. Event
evaluation methods in place.
Advocacy Maintain portfolio of projects and initiatives identified Project information is kept up
for funding or policy advocacy and coordinate review to date. Awareness and
by Executive Leadership Team and Councillors prior to
key political events. initiative to commence
preparation ahead of political
Assess and align advocacy projects with community events.
feedback, organisational strategic plan, State and
Projects considered for
Federal Government policy outcomes.
advocacy are presented with a
Collaborate with internal teams to develop advocacy non bias evidence base.
campaign messages, marketing collateral and letters to Advocacy campaigns are
Ministers, letters of support etc. developed and executed.

ACCOUNTABILITIES ACTIVITIES/TASKS INCLUDE: SUCCESS LOOKS LIKE …

Outcomes tracked and
reported on.
Communications Develop and maintain content for intranet and website Sites are current and relevant
to share relevant information with stakeholders content. Content is signed off
regarding City Deal, Grants and to support advocacy
as required. by Communications Team.
Connect stakeholders with the broad range of services
within the Innovation and Performance team to support Referrals to colleagues within
grant management and advocacy. the IaP team where further
support can be obtained.
Grant and advocacy reporting. Reports are SMART and
utilised to continuously
improve.
Work Safely with a Perform all work in a safe manner in accordance with
Duty of Care for fellow the City of Launceston’s WHS Policy and Procedures
employees and ensure
procedural compliance While at work, a worker must –
(a) take reasonable care for his or her own health and
safety; and
(b) take reasonable care that his or her acts or
omissions do not adversely affect the health and
safety of other persons; and
(c) comply, so far as the worker is reasonably able,
with any reasonable instruction that is given by the
person conducting the business or undertaking to
allow the person to comply with this Act; and
(d) cooperate with any reasonable policy or procedure
of the person conducting the business or undertaking
relating to health or safety at the workplace that has
been notified to workers.
(Section 28 Work Health & Safety Act 2012)
Note: Whilst the key functions and responsibilities for the role are set out above, the Council may
direct an employee to carry out such duties or tasks that are within the limits of the employee’s skill, competence
and training.