Alumni and Development Coordinator

at  University of Oxford

Grade 5: £31,459 - £36,616 per annum including the Oxford University Weighting of £1,500 per annum
Permanent, full time
Saïd Business School is renowned for its ambitious fundraising initiatives and exceptional team, supporting one of the largest fundraising portfolios outside of the Central University. In the past six years alone, we have raised over £100 million through diverse engagements with major trusts, foundations, corporations and esteemed alumni and supporters. With a new five-year strategic vision, we are entering a transformative phase to deepen philanthropic engagement and alumni relations.
The Alumni and Development Coordinator will provide essential administrative and logistical support to our Development and Alumni Relations team. Reporting to the Prospect Research Manager, the post holder will support team members across alumni relations, donor communications, event planning and finance administration. This role is perfect for an organised, detail-oriented professional eager to contribute to impactful alumni and development initiatives in a collaborative environment.

Key responsibilities:

• Serve as a main contact for alumni and donor communications via phone, email and in-person interactions.
• Maintain accurate alumni and donor records on our DARS CRM, ensuring GDPR compliance.
• Assist in planning and executing alumni, donor and student events, both in the UK and internationally.
• Oversee financial administration tasks, including raising POs, credit card reconciliation and generating invoices.
• Organise travel for team members, book accommodations and manage travel-related expenses.

You will have substantial administrative experience in a fast-paced setting, demonstrating excellent customer service and a professional manner. Proficiency in CRM systems, Microsoft Office and social media platforms is essential, along with strong verbal and written communication skills.
You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.
Further information on this role can be found in the job description.
At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.

We offer very generous benefits, some of which are:

• Generous holiday allowance of 38 days including bank holidays
• Hybrid working
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Cycle loan scheme
• Plus, many other University benefits

• Serve as a main contact for alumni and donor communications via phone, email and in-person interactions.
• Maintain accurate alumni and donor records on our DARS CRM, ensuring GDPR compliance.
• Assist in planning and executing alumni, donor and student events, both in the UK and internationally.
• Oversee financial administration tasks, including raising POs, credit card reconciliation and generating invoices.
• Organise travel for team members, book accommodations and manage travel-related expenses