Analyst - National General Affairs

at  GLOVIS America Inc

ABOUT HYUNDAI GLOVIS AMERICA INC.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers’ needs by utilizing the latest information systems and advanced technologies.

SUMMARY

The Analyst - National General Affairs position is responsible for overseeing and managing a variety of administrative, purchasing, and compliance tasks to ensure smooth and efficient operations within the organization. This role requires a high level of organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The General Affairs Analyst will work closely with various departments to support daily operations and special projects.

SKILLS & QUALIFICATIONS

• Proficient PC Skills - Excel, Word, PowerPoint, Outlook Required
• Strong communication skills, critical thinking, planning, and organizational skills Required
• Ability to work independently and as part of a team Required
• Knowledge of budget and expense management Required
• Experience in vendor and contract management Required

EDUCATION & EXPERIENCE

• High School Diploma/G.E.D Required
• Associate’s Degree Preferred
• 1 - 2Years of Direct Work Experience Required
• 2 - 5 Years of Direct Work Experience Preferred

PHYSICAL REQUIREMENTS

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 25 lbs.
• Carry up to 25 lbs.
• Stand/walk
• Ability to work in all climates, with potential exposure to change in temperature
  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

RESPONSIBILITIES

• Purchasing:
• Complete purchasing requests for HQ, VPC Arizona and Freight Forwarding offices
• Review Purchase Orders (POs) for accuracy and obtain quotes from multiple sources to ensure the best price options
• Communicate with requesters regarding POs and purchasing needs
• Travel Support:
• Provide new hires with login credentials for the travel site
• Examine travel requests submitted by employees to ensure compliance with the company’s travel policy
• Arrange hotel accommodations for employees as needed
• K-SOX Compliance:
• Review purchase request submissions for accuracy
• Conduct spot checks on invoices being processed
• Prepare and report weekly on non-compliances for each location
• Invoice Processing:
• Process invoices in a timely and accurate manner
• Ensure all invoices are properly documented and approved
• Credit Card Reconciliation:
• Perform weekly credit card reconciliation to ensure all transactions are accounted for and discrepancies are addressed
• Collect, analyze, and report data to support decision-making processes
• Special projects (construction, remodel, etc.) as assigned and needed
• Assist with Facility needs by making arrangement with contractors

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• The position is based in the Irvine, CA office
• Communication with employees and field partners will be primarily conducted via phone and emai