AP Analyst

at  Aston Carter

JOB DESCRIPTION

This position is responsible for managing Accounts Payable, Fixed Assets, and the Coupa Application for Procurement. The role also encompasses general accounting duties as assigned.

ESSENTIAL SKILLS

• 3-5 years of previous related experience in Accounts Payable.
• Experience with Oracle Accounts Payable, Concur, and Coupa systems.
• Strong Excel skills including VLOOKUPs and Pivots.
• Degree in Accounting or equivalent Business certificates.
• Knowledge of basic accounting for budget preparation, fixed asset amortization, and entry preparation.
• Experience in general accounting processes.

ADDITIONAL SKILLS & QUALIFICATIONS

• Project Management skills.
• Experience in process improvement and process mapping.
• Ability to communicate extremely well and work confidently with C-Suite executives.
• Proactive approach.
• Tact and diplomacy in dealing with issues and people.
• Experience in transformation projects.

• Ensure timely processing of Account Payables, including receiving and verifying invoices and requisitions for goods and services.
• Review and reconcile employee expense reimbursements prior to payment.
• Verify that payment claims and transactions comply with policies and procedures, such as travel and entertainment expenses.
• Prepare and input entries in the Oracle Accounts Payable system.
• Prepare required reports after daily processing for reconciliation purposes between Coupa and Oracle.
• Prepare vendor cheques for mailing.
• Maintain an appropriate paper or electronic Accounts Payable filing system that provides a proper audit trail.
• Maintain an accurate list of approved vendors and vendor account numbers.
• Prepare other expense-related reports as required, including tracking of travel and entertainment expenses and greenhouse gas-related expenses.
• Review the accuracy of vendor/supplier lists in the Coupa application.
• Perform duties related to the operation of the Coupa application, including assisting other business users with the registration of contracts and purchase orders/requisitions.
• Ensure timely processing of Fixed Assets, including maintaining accurate records and ensuring all fixed assets are tagged with appropriate identification.
• Ensure fixed assets are entered into the Oracle Fixed Assets system correctly and in a timely manner.
• Ensure fixed assets are depreciated correctly in the Oracle FA.
• Conduct an annual review of Fixed Assets by reconciling Oracle FA records with physical assets.
• Streamline and enhance the Vendor Risk Management process in coordination with partners.
• Partner with department heads to collate required information and documents for vendor risk management.
• Ensure compliance with all Bank Policies and Procedures, including Anti-Money Laundering policies and regulatory requirements.