Apprenticeship End Point Assessment Senior Advisor

at  University of Derby

JOB DETAILS

Responsible to
End Point Assessment Co-ordinator
Location
This role can be based at either our Kedleston Road (Derby), Buxton, or Leek campus.
Closing date
Sunday 1 December 2024
Salary
£27,280 to £29,634 per annum (for exceptional performers, there is scope for further progression up to £34,090 per annum)
Job grade

ANTICIPATED INTERVIEW DATE - 12TH DECEMBER 2024

About You
You will provide administration across the University, ensuring that effective processes are in place to deliver gold standard services consistently across the Colleges. Liaising across the Colleges and Registry, you will act as a contact point for staff, students, employers and external bodies providing advice, information, guidance and professional support services. You will work with academic colleagues to deliver excellent student support and provide data and information to support student outcomes.
The role will require a high level of professionalism and empathy, strong communication skills and sound knowledge of university and external regulations, processes and support services. Registry staff will display positive attitudes, behaviours and attributes which support excellence, innovation and achievement. This is an interesting and varied role in a collaborative, adaptable team which has student support at its heart.

Principal accountabilities

• Co-ordinate and process the End Point Assessment of all University of Derby apprentices which includes: creating apprentice records on internal and external systems; collating, logging and uploading apprentice evidence to internal and external systems; registration and booking of apprentices for end point assessment on internal and external systems; supporting academic teams in informing apprentices on end point assessment evidence requirements and timescales; supporting the creation of guidance documents for internal and external use; monitoring the progression of apprentices and undertake compliance checks to ensure Gateway completion; ensuring completion and achievement of end point assessment is accurately recorded on the Individualised Learner Record (ILR); liaising with End Point Assessment Organisations on apprentice certification; co-ordinating room bookings and technical requirements for end point assessment activities such as online tests, examinations, professional discussions; acting as the liaison point, where necessary, between the End Point Assessment Organisation and the employer where work-based end point assessment activity is required
• Support academic teams and the Apprenticeship Hub on the administration relating to procuring End Point Assessment Organisations
• Act as the first point of contact for apprentices seeking to or, in the process of undertaking end point assessment
• Act as the first point of contact for employers seeking to or, in the process of undertaking end point assessment
• Act as the first point of contact on all matters with those End Point Assessment Organisations we hold contracts with, keep up to date with their requirements and liaise effectively with them
• Co-ordinate accounts for staff on internal and external systems relating to end point assessment
• Set-up and maintain accurate records and associated management information relating to end point assessment activity
• Produce process flow documentation to support end point assessment activity of all apprenticeships
• Monitor, log and report apprentice attendance at end point assessment activities
• Maintain up to date knowledge and understanding of the Education and Skills Funding Agency regulations relating to End Point Assessments
• Develop processes to support the apprentice and employer journey pre, during and post end point assessment
• Engage effectively with apprenticeship leads across the University
• Work closely with College Relationship Co-ordinators on all aspects of apprenticeship compliance to ensure all required documentation for audit purposes has been received and is accurate
• Officer meetings including producing minutes, hospitality requirements and maintaining of attendee details
• Support apprentice and employer events as required
• Undertake any required Continued Professional Development to support the role and continued compliance with funding agency requirements
• Support the wider administration of apprenticeships
• Any other duties commensurate to the role

Person specification

QUALIFICATIONS

• Academic or vocational qualification at Level 4, or relevant experience
• GCSE in English and maths 4-9 or equivalent

EXPERIENCE

• Experience of working independently and as part of a team
• Experience of managing several activities/projects to meet deadlines
• Experience of analysing data
• Experience of organising events/activities
• Experience of note taking and creating actions with agreed timescales

SKILLS, KNOWLEDGE & ABILITIES

• Confident in working with organisational and/or external procedures/regulations
• Confident in a team environment and able to engage others
• Confident in developing internal and external professional relationships
• Understanding of an academic institution, with ability to demonstrate success in monitoring and evaluating systems to ensure compliance
• Detailed knowledge and understanding of systems and processes required for compliance controls
• Good written and oral communication skills
• Good I.T. skills and proven analytical and problem-solving capability
• Proven communication and interpersonal skills

BUSINESS REQUIREMENTS

• A commitment to live and promote the University values and behaviours
• Willingness to work outside of normal hours at times as relevant to achieving targets and meeting the needs of the Further Education & Skills (FES) provision
• Willingness and flexibility to travel and work periodically at each location where FES provision activity is delivered - there will be opportunities for home working, when appropriate

QUALIFICATIONS

• HND in a related subject
• Management/business/customer care qualification

EXPERIENCE

• Experience and familiarity with end point assessment of apprenticeship programmes would be advantageous
• Experience of working in an administrative function

Benefits

• Generous annual leave entitlement of 38 days inclusive of bank holidays and concessionary days (pro rata)
• Local Government Pension Scheme
• Suite of holistic wellbeing benefits and support including family-friendly policies, generous sick pay provision and comprehensive Employee Assistance Programme
• Access to a variety of staff discounts at high street retailers
• Discounted onsite gym
• Discounted access to Devonshire Spa
• Cycle to Work scheme
• A flexible working environment
• A commitment to personal and professional development

Find out more about rewards and benefitsFind out more about rewards and benefits
Key contact
For further information and informal enquiries regarding the role, please contact Cheryl Verlander, End Point Assessment Co-ordinator via c.a.verlander@derby.ac.uk
For enquiries regarding your application and for sponsorship eligibility, please contact the recruitment team via recruitment@derby.ac.uk.
Don’t miss your chance – join the team and make a difference today

• Co-ordinate and process the End Point Assessment of all University of Derby apprentices which includes: creating apprentice records on internal and external systems; collating, logging and uploading apprentice evidence to internal and external systems; registration and booking of apprentices for end point assessment on internal and external systems; supporting academic teams in informing apprentices on end point assessment evidence requirements and timescales; supporting the creation of guidance documents for internal and external use; monitoring the progression of apprentices and undertake compliance checks to ensure Gateway completion; ensuring completion and achievement of end point assessment is accurately recorded on the Individualised Learner Record (ILR); liaising with End Point Assessment Organisations on apprentice certification; co-ordinating room bookings and technical requirements for end point assessment activities such as online tests, examinations, professional discussions; acting as the liaison point, where necessary, between the End Point Assessment Organisation and the employer where work-based end point assessment activity is required
• Support academic teams and the Apprenticeship Hub on the administration relating to procuring End Point Assessment Organisations
• Act as the first point of contact for apprentices seeking to or, in the process of undertaking end point assessment
• Act as the first point of contact for employers seeking to or, in the process of undertaking end point assessment
• Act as the first point of contact on all matters with those End Point Assessment Organisations we hold contracts with, keep up to date with their requirements and liaise effectively with them
• Co-ordinate accounts for staff on internal and external systems relating to end point assessment
• Set-up and maintain accurate records and associated management information relating to end point assessment activity
• Produce process flow documentation to support end point assessment activity of all apprenticeships
• Monitor, log and report apprentice attendance at end point assessment activities
• Maintain up to date knowledge and understanding of the Education and Skills Funding Agency regulations relating to End Point Assessments
• Develop processes to support the apprentice and employer journey pre, during and post end point assessment
• Engage effectively with apprenticeship leads across the University
• Work closely with College Relationship Co-ordinators on all aspects of apprenticeship compliance to ensure all required documentation for audit purposes has been received and is accurate
• Officer meetings including producing minutes, hospitality requirements and maintaining of attendee details
• Support apprentice and employer events as required
• Undertake any required Continued Professional Development to support the role and continued compliance with funding agency requirements
• Support the wider administration of apprenticeships
• Any other duties commensurate to the rol