Architectural Project Coordinator

at  WEISHAUPT DESIGN GROUP

AVENUE ROAD is a design destination born from a desire to cultivate meaningful relationships between makers and design devotees. The highly curated offering includes furniture, accessories, lighting, textiles, bespoke kitchens, and architectural products presented in diverse immersive spaces across North America.
AVENUE ROAD is part of a larger network rooted in the world of design. WEISHAUPT DESIGN GROUP, a portfolio of businesses dedicated to design, is headquartered in Toronto, Canada. This includes retail operations, manufacturing, distribution, and art concept, all servicing the luxury residential and contract markets.

The success of our mission is thanks to the remarkable efforts of every single member of our team. Here are some of the ways we support the rewarding experience of working together:

• RRSP/401K Matching Program
• Health and Dental Benefits
• Employee Assistance Program
• Employee discount on AVENUE ROAD products
• Employee Recognition Program
• Social events throughout the year

AVENUE ROAD, Weishaupt Design Group’s flagship brand, is currently seeking an experienced full-time Architectural Project Coordinator for a one-year contract. This role focuses on supporting both internal development projects and external architectural sales opportunities. As a well-organized professional, you will ensure the successful execution of projects while collaborating closely with internal teams and external stakeholders. The candidate will report directly to Sr. Director of Operations while liaising with Architectural Sales Executives across Avenue Road locations.

Responsibilities

• Develop and oversee architectural sales development opportunities, ensuring alignment with company objectives
• Support internal development projects, coordinating between departments ensuring project milestones are met.
• Serve as the central link between Sales, Vendors, Logistics, and Installers for both internal and external projects.
• Schedule regular meetings with vendors regarding current opportunities, maintain updated project documentation.
• Oversee architectural samples and custom product requests, including specifications and vendor clarifications.
• Prepare and update project management timelines for both internal development initiatives and client-facing projects.
• Handle purchasing for client and internal orders, including vendor confirmations, deposit tracking, and payments.
• Coordinate projects logistics: schedule deliveries and installations, ensuring timelines are met for internal builds and client projects.
• Maintain and strengthen relationships with installers and construction partners, ensuring timelines are met for internal builds and client projects.
• Track and resolve project deficiencies, collaborating with vendors to rectify order issues.
• Attend site visits to discuss project parameters, installation logistics, and issue resolution for internal and client projects.
• Create and revise sales materials such as quotes, product information, proposals, and presentations.
• Request delivery and installation quotes from logistics and installers
• Attend external and internal project kick-off meetings with Sales Executives – outline design and ordering process
• Accurately purchase client orders, custom orders, inventory, samples and replacement orders and efficiently track vendor order confirmations, deposit & balance payments
• Verify all order confirmations and invoices to ensure data accuracy, ensuring minimal errors
• Additional duties as required

Requirements

• Post-secondary degree or diploma in Interior Design, Architecture, or Project/Construction Management.
• 3+ years experience managing construction projects, including scheduling, contractor coordination, and logistics.
• PMP Certification or related project management training is an asset
• Energetic, highly motivated, adept at multi-tasking in a dynamic environment.
• Extremely organized with the ability to work independently and take ownership of tasks.
• Collaborative team player capable of thriving in a fast-paced, sales driven workplace.
• Strong technical proficiency, especially in Adobe Creative Suite, AutoCAD, and/or Vectorworks.
• Ability to work in Outlook, Excel, Word, PowerPoint, Outlook
• Experience with inventory/database, preferably SAP
• Driver’s license and access to a vehicle is required
• Ability to travel through-out North America on occasion

• Develop and oversee architectural sales development opportunities, ensuring alignment with company objectives
• Support internal development projects, coordinating between departments ensuring project milestones are met.
• Serve as the central link between Sales, Vendors, Logistics, and Installers for both internal and external projects.
• Schedule regular meetings with vendors regarding current opportunities, maintain updated project documentation.
• Oversee architectural samples and custom product requests, including specifications and vendor clarifications.
• Prepare and update project management timelines for both internal development initiatives and client-facing projects.
• Handle purchasing for client and internal orders, including vendor confirmations, deposit tracking, and payments.
• Coordinate projects logistics: schedule deliveries and installations, ensuring timelines are met for internal builds and client projects.
• Maintain and strengthen relationships with installers and construction partners, ensuring timelines are met for internal builds and client projects.
• Track and resolve project deficiencies, collaborating with vendors to rectify order issues.
• Attend site visits to discuss project parameters, installation logistics, and issue resolution for internal and client projects.
• Create and revise sales materials such as quotes, product information, proposals, and presentations.
• Request delivery and installation quotes from logistics and installers
• Attend external and internal project kick-off meetings with Sales Executives – outline design and ordering process
• Accurately purchase client orders, custom orders, inventory, samples and replacement orders and efficiently track vendor order confirmations, deposit & balance payments
• Verify all order confirmations and invoices to ensure data accuracy, ensuring minimal errors
• Additional duties as require