Archives Assistant

at  Yale University

REQUIRED EDUCATION AND EXPERIENCE

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

REQUIRED SKILL/ABILITY 1:

Ability to read and understand materials sufficiently to organize and describe collections, including hand-written texts.

REQUIRED SKILL/ABILITY 2:

Excellent oral and written communication skills. Excellent organizational skills and ability to handle multiple priorities, including the proven ability to work independently and in a team.

REQUIRED SKILL/ABILITY 3:

Demonstrated ability to work with automated systems and computers, especially word processing and database use.

REQUIRED SKILL/ABILITY 4:

Demonstrated ability to work in an archival, library, or office setting. Demonstrated ability to organize and handle assignments and to plan and prioritize a range of daily assignments.

REQUIRED SKILL/ABILITY 5:

Reliable attendance. Consistency and dependability in performing work assignments. Demonstrated ability to work efficiently and accurately in a detail- and deadline-oriented environment.

PREFERRED EDUCATION, EXPERIENCE AND SKILLS:

Experience using Orbis, Voyager, ArchivesSpace, or other comparable bibliographic and/or archival control systems. Experience in an archive or special collections library, especially supporting archival processing of large collections.

PHYSICAL REQUIREMENTS

Ability to push heavy book trucks, carry heavy boxes up to 40lbs, reach high shelves, climb ladders, work in locations with dust, and stand or sit for long periods of time.

BACKGROUND CHECK REQUIREMENTS

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

POSTING DISCLAIMER

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

1. Coordinates the work in a unit. 2. May perform a range of public and technical service functions. 3. Oversees, instructs and coordinates activities of staff. 4. Prepares, arranges, revises, photocopies, and distributes finding aids, guides, registers and other descriptive controls for manuscript collection. 5. Prepares and edits textual descriptions and other explanatory material for the registers, guides, inventories or lists. 6. Assists in establishing preliminary physical and bibliographic control of new accessions to a collection. 7. Performs clerical functions incidental to library activities.