Army Civilian People Team - HR Data Governance Analyst

at  Ministry of Defence

JOB SUMMARY

The Ministry of Defence employs over 55,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,400 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. As such using data to aid understanding of our workforce is vital.
This post will be within the Army Personnel data and digital team supporting the Army Civilian People Team (ACPT). This role will support the Army’s efforts to build a more engaged, inclusive, and effective civilian workforce using evidence to support understanding and decision making. You will be responsible for understanding and communicating the meaning and quality of data, developing, collating, analysing, and using management information to develop insight products for our stakeholders. This role will be critical in developing wider capability and is a great opportunity to make a real difference in how information is produced, consumed, understood, and used to drive evidence-based decisions.
This is an exciting opportunity for a collaborative and data literate person to have an impact on the people function within the Army Civil Service. You will be part of a supportive team who are empowered to achieve, deliver, and are committed to their own development as professionals. You will have the opportunity to develop your own portfolio, to innovate and develop creative initiatives. Data is often used, with an emphasis on making information accessible to a wide stakeholder group using meaningful visualisation and communication where experimentation is encouraged but always underpinned by robust data preparation techniques. You will need to have a flexible approach to support competing priorities throughout the year.
This position is advertised at 37 hours per week. The Army Headquarters operates a hybrid system of working with 60% of the time in the office.

JOB DESCRIPTION

As an HR Data Governance Analyst, you will work with business areas and key stakeholders across the TLB to develop a range of products such as dashboards to enable them to understand the workforce and it’s data throughout the employee life cycle. This could include base lining and segmenting workforce data to support workforce planning or tracking sickness absence data that will enable business areas to target appropriate interventions. You will create dashboards (using tools such as Power BI) for business areas that will use data visualisations to identify trends and enable them to generate insights. You will play a key role in data quality and accuracy as well as compliance with regulation and MOD and Army policy around how data is used, shared, and stored. Building capability in the use of evidence for decision making is key as well as ensuring continuous improvement in the way we communicate information to technical and non-technical audiences.

Main responsibilities will include:

• Supporting the Deputy Head Data and Systems with HR Master data governance in respect of Civilian workforce data held in MYHR
• Lead Civil Service data governance and access controls in respect of COGNOS reporting tool
• Supporting the Workforce Planning and Analytics Lead to develop workforce insight and data products that deliver value to the stakeholders
• Collating and analysing people data sets aligned to the employee life cycle
• Leading the development of bespoke dashboards and working with broader teams to develop other MI products that are accessible to technical and non-technical groups
• Ensuring that data is understood, its quality is known and it is fit for purpose and leading data cleanse activities where needed
• Working with Defence Business Services team and other data and analytics stakeholder to gather required information for analysis
• Supporting workforce planning activities including completion of bi-annual commission returns and building capability across business areas
• Communicating effectively with a wide range of stakeholders and subject matter experts both within the team and the wider business
• Developing skills, knowledge, and capability of stakeholders in evidence-based practice
• Supporting Directorate wide adhoc projects

TECHNICAL SKILLS

We’ll assess you against these technical skills during the selection process:

• Analysis and synthesis (data analyst)
• Data Management
• Data visualisation

Benefits
Alongside your salary of £35,290, Ministry of Defence contributes £9,528 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
As a civil servant working alongside the Army, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced maternity, paternity and adoption leave
• 6 days special leave per year which can be used for volunteering activities

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know

TECHNICAL SKILLS

• Analysis and synthesis (data analyst)
• Data Management
• Data visualisation
  Taken from the government Digital and Data Profession Capability Framework, Data Analyst - Data analyst - Government Digital and Data Profession Capability Framework (ddat-capability-framework.service.gov.uk)
  As a Data Analyst you will use the Government Digital, Data, and Technology, Capability Framework skills at working level listed within the Technical Skills description.
  Interviews will take place at Army Headquarters, Marlborough Lines, Andover SP11 8HJ in July 2024. A minimum of 3 full working days’ notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs.
  The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
  As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
  The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
  Feedback will only be provided if you attend an interview or assessment.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Main responsibilities will include:

• Supporting the Deputy Head Data and Systems with HR Master data governance in respect of Civilian workforce data held in MYHR
• Lead Civil Service data governance and access controls in respect of COGNOS reporting tool
• Supporting the Workforce Planning and Analytics Lead to develop workforce insight and data products that deliver value to the stakeholders
• Collating and analysing people data sets aligned to the employee life cycle
• Leading the development of bespoke dashboards and working with broader teams to develop other MI products that are accessible to technical and non-technical groups
• Ensuring that data is understood, its quality is known and it is fit for purpose and leading data cleanse activities where needed
• Working with Defence Business Services team and other data and analytics stakeholder to gather required information for analysis
• Supporting workforce planning activities including completion of bi-annual commission returns and building capability across business areas
• Communicating effectively with a wide range of stakeholders and subject matter experts both within the team and the wider business
• Developing skills, knowledge, and capability of stakeholders in evidence-based practice
• Supporting Directorate wide adhoc project