Arrears Clerk - West Regional Office
at Toronto Community Housing
Toronto, ON, Canada -
| Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
|---|---|---|---|---|---|---|---|
| Immediate | 24 Dec, 2024 | USD 33 Hourly | 26 Sep, 2024 | N/A | Good communication skills | No | No |
Required Visa Status:
| Citizen | GC |
| US Citizen | Student Visa |
| H1B | CPT |
| OPT | H4 Spouse of H1B |
| GC Green Card |
Employment Type:
| Full Time | Part Time |
| Permanent | Independent - 1099 |
| Contract – W2 | C2H Independent |
| C2H W2 | Contract – Corp 2 Corp |
| Contract to Hire – Corp 2 Corp |
Description:
Responsibilities:
- Reviews materials, information and established document requirements; refers unusual matters or queries requiring attention to the Landlord Tenant Board Tribunal Process Administrators or equivalent
- Reviews files for completeness of specific documents and verifies the accuracy of Rent Geared of Income (RGI) calculations while identifying mistakes and/or miscalculations
- Resolves discrepancies by contacting the client or by consulting with the Landlord Tenant Board Process Administration; returning incorrect arrears documents to the OU for re-service
- Tracks, maintains and logs information into an existing database when necessary (for example enters dates, tribunals, names of files, Operating Unit Managers, etc.)
- Applies arithmetic processes when required, including the use of fractions, decimals, ratios and percentages in the preparation and typing of legal documents for filing at the Landlord Tenant Board
- Completes preparatory work on documents and forwards to Board Administrator or designate for signature
- Arranges for service of Board documents in a timely manner and ensures completion of relevant certificate of service
- Verifies status of tenants’ accounts, as required
- Logs in/out all eviction files received
- Assists with tracking eviction files at every stage of legal proceedings and subsequently compiles statistics
- Assists with preparing lists of matters scheduled for eviction processes
- Contacts the Sheriff’s Office to obtain filing fees and prepares cheque requisitions for evictions
- Advises Operating Unit and/or Accounting Unit of filing fees to be charged to tenants’ accounts
- Assists with processing cancellations of legal actions against the tenants and advising the Board and Sheriff’s Office as required
- Prepares Landlord Tenant Board hearing lists and Sheriff’s eviction lists, and e-mails to Operating Unit Managers and Board Process Administrator
- Prepares writs of seizure and sale by completing a template document (e.g. regarding judgments from the court or tribunal)
- Responds to telephone enquiries (e.g. OU Managers questions regarding file status; verifying required information on the Tracking System; using judgment in referring specific questions to Board Process Administrators, etc.)
- Generates regular and ad hoc reports as required
- Opens, sorts and distributes mail
- Files and retrieves Board applications, Sheriff’s documentation and Writs of Seizure and Sale
- Updates tenant’s electronic legal account with current status, when required
- Coordinates the application dates for hearing of arrears cases
- Renews Writs of Seizure and Sale regularly while maintaining a bring forward system
- Emails reports and types correspondence on as required basis
- Assists with the maintenance of the office filing system (e.g. preparing folders, cutting document files after specified time; arranging for storage; arranging for file transfers to the Records Centre for storage, arranging file retrievals and returns, etc.)
- Assists with purging files for third party information, closing files and returning any documents to the appropriate area
- Faxes, photocopies and arranges for courier service
- Performs other related clerical duties as assigned by the Landlord Tenant Board Process Administrator or management personnel
- Controls, monitors, balances and replenishes petty cash fund
- Orders and maintains office supplies
- Provides assistance to other Arrears Clerks during peak periods and provides back-up support in absence of another Arrears Clerk
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Accounting
HR / Administration / IR
Accounts Management, Administration
Graduate
Proficient
1
Toronto, ON, Canada
