Asset Manager

at  The Office Group

The Office Group is a leading flexible workspace developer and operator. For over 20 years we’ve been setting the standard of what the workspace experience should be, and today our growing portfolio of over 70 quality and distinctive spaces spans 3.2 million sq ft with 30,000 members across London, the UK and Germany. We proudly partner with some of the world’s most progressive companies and building owners to create spaces that meet the demands of modern businesses and their employees.
In 2022, the Fora and TOG brands merged to form The Office Group, uniting two premium workspace providers into one portfolio. To give our members the full benefits of our entire network, we operate as one single consumer-facing brand, Fora, under parent company, The Office Group.
We are seeking a dedicated professional to take on a dynamic role involving Property and Asset Management responsibilities. Your tasks will include maintaining our lease & management agreement database, overseeing service charge management, managing sub-tenants, assisting with rent reviews & L&T matters, and handling insurance processes. Building strong relationships with landlords, tenants, and agents is a key aspect of this position.

REQUIREMENTS

The Asset Manager you will be overseeing all landlord service charge budgets across the portfolio, ensuring accurate billing and collaborating with our third-party consultant for monitoring and reporting to the wider business

You will also be responsible for.

• Maintaining and updating our database of leasehold/management agreement interests and landlord vs tenant responsibilities.
• Assist with general landlord and tenant matters. and liaising with agents, solicitors and other consultants as required.
• Take ownership and be the first point of contact for the Operations team and deliver a suitable solution to the challenges they may face.
• Have oversight of the claims / disruption management process.
• Assist with lettings within our freehold portfolio, including retail and leisure.
• Prepare Service Charge budgets and reconciliations where these services are undertaken by The Office Group and manage external managing agents as necessary.
• Review landlord service charge budgets with external advisors in the context of the lease and building operation to ensure charges and apportionments are accurate.
• Review Service Charge invoices against budgets and reconciliations in leased premises.
• Review and deal with matters such as Party Wall Awards, Rights of Light, etc.
• Manage any License & Wayleave applications with our landlords.
• Review and approve sub-leases to tenants outside of normal client license dealings and track key events.
• Assist with implementation of sustainability strategies and practices across the group focusing on energy reduction.
• Ensure that policies and procedures are being followed in accordance with any occupancy handbook and building fit-out guide.
• Review insurances for new and existing buildings and notifying insurers of any potential claims.
• Assist the finance team with forecasting budgets (Rent / Service Charge / Insurance).
• Review budget vs expenditure reports.

Knowledge and Experience

• You will be a chartered surveyor post qualified with 3 years industry experience
• General knowledge of property and surveying principles.
• Knowledge of the UK Market.
• Ideally a track record of preparing and managing SC budgets.
• Reporting and budget analysis experience
• Commercial property leases and licenses
• Proficient with Microsoft Office

• Maintaining and updating our database of leasehold/management agreement interests and landlord vs tenant responsibilities.
• Assist with general landlord and tenant matters. and liaising with agents, solicitors and other consultants as required.
• Take ownership and be the first point of contact for the Operations team and deliver a suitable solution to the challenges they may face.
• Have oversight of the claims / disruption management process.
• Assist with lettings within our freehold portfolio, including retail and leisure.
• Prepare Service Charge budgets and reconciliations where these services are undertaken by The Office Group and manage external managing agents as necessary.
• Review landlord service charge budgets with external advisors in the context of the lease and building operation to ensure charges and apportionments are accurate.
• Review Service Charge invoices against budgets and reconciliations in leased premises.
• Review and deal with matters such as Party Wall Awards, Rights of Light, etc.
• Manage any License & Wayleave applications with our landlords.
• Review and approve sub-leases to tenants outside of normal client license dealings and track key events.
• Assist with implementation of sustainability strategies and practices across the group focusing on energy reduction.
• Ensure that policies and procedures are being followed in accordance with any occupancy handbook and building fit-out guide.
• Review insurances for new and existing buildings and notifying insurers of any potential claims.
• Assist the finance team with forecasting budgets (Rent / Service Charge / Insurance).
• Review budget vs expenditure reports