ASSISTANT ADMINISTRATIF / ASSISTANTE ADMINISTRATI...

at  Equans

Assistant administratif / Assistante administrative - Achats et approvisionnement | Administrative Assistant - Purchasing and Procurement - Montréal

SUMMARY

Working for the Director of Procurement and supporting our professional Buyers, your role will be to provide system and administrative support in establishing new suppliers, ensure current suppliers performing and in good standing, and the renewal of existing suppliers.

REQUIREMENTS

• Is authorized to work in Canada;
• Minimum 1 year of experience in a similar role.
• Serving Canada and the United States, we must ensure the delivery of our services in the appropriate language, guaranteeing smooth and tailored communication to meet their needs.Level of spoken and written French: ProficientLevel of spoken and written English: AdvancedFrequency of English usage: Regular

SKILLS

• Knowledge of MS Office;
• Solid work organizational skills;
• Ability to work effectively in a team and be a good collaborator;
• Ability to work in a fast-paced environments and manage workload to achieve results and common business goals;
• Desire to grow in the procurement field within the team and a growing business.

Key responsibilities include, but not limited are:

• Supplier Approval: Manage the approval of suppliers for our North American business (including Quebec), including verifying information, insurance documents and certifications required for site access.
• Supplier Creation and Management: Create suppliers in the system(s) and update all information such as banking information and contact information for new setups and changes.
• Contract Management: Maintain contract information files, including purchase orders, manage renewals, and send necessary notifications, follow up with supplier to maintain current records. Link contracts to applicable systems.
• Supplier List Updates: Update and manage the supplier list. Link list to the global supplier list. Support in the addition of new potential suppliers.
• Purchase Order Approval: Establish purchase orders according to services and agreements while complying with policies.
• Cost Validation: Validate supplier costs and savings for internal reporting.
• Customer Information: Maintain accurate information.
• Part Number creations: Assist buyers in creating new part numbers and establish in systems.
• Support : Support the Director or procurement and Buyers in the execution of our strategy procurement plan and procurement processes.