Assistant Buyer

at  CAPILANO GROUP

GENERAL DESCRIPTION:

The Assistant Buyer assists the Capilano Group Retail Buyer in all aspects of the administration, buying, inventory and merchandising process for the Retail Department within Capilano Group (CGC); Capilano Suspension Bridge Park (CSBP), Moraine Lake Lodge (MLL), Cathedral Mountain Lodge (CML), Prospect Point Café & Trading Co. (PPC), Stanley Park Pavilion (PAV) and any future acquisitions.
This role works with the Capilano Group Retail Manager & Buyer in executing the retail buying, inventory & merchandising functions with the goal of achieving sales, gross margin and inventory productivity for all Capilano Group stores. The Assistant Buyer works closely with stores to understand varying markets and inventory needs. They are also hands on executing merchandise and visual displays and coaching the team on replenishment and merchandising standards. Daily, weekly & monthly sales analysis and inventory reports are top priority to ensure product mix and replenishment is timely to season of business.
Assistant Buyer must have strong multi-tasking skills and the ability to work effectively with others in a collaborative manner under pressure. Attention to detail and thoroughness of all paperwork and follow-up is essential, as well as building and maintaining strategic relationships with key suppliers and vendors.

Purchasing & Business Management (in partnership with Retail Manager/Buyer)

• Manage product database; product coding and categorization
• Ensure that correct costs/retails are up to date and communicated to all stores
• Monitor sales and margin performance and interpret variances against budget and forecast for the Capilano Group Retail Manager & Buyer,
• Ensure consistent procedures to ensure proper recording and tracking of all items purchased for retail,
• Check order confirmation for accuracy and compliance with purchase order and/or terms of agreement,
• Conduct purchase order follow up with vendors and resolve all related processing/distribution issues,
• Assist in monthly/seasonal markdown sessions,
• Monitor stock levels and initiate recommendations for repeat orders and consolidations,
• Organize, coordinate and periodically conduct physical inspections of inventory levels of all CGC locations (Sales floor & Warehouse),
• Participate in creation of financial plans in partnership with Capilano Group Retail Manager & Buyer and VP of Operations,
• Re-order inventory for stores,
• Expedite all purchase orders for all stores,
• Print re-stocking report for Moraine Lake (in season) and Capilano Trading Post on a weekly basis,
• Follow up on orders that are overdue (past 2 weeks)
• Prepare and Plan attendance to gift shows, supplier and vendor meetings, as required.
• Assist with suppliers regarding orders, product changes and price changes,
• Investigate and resolve product quality, quantity, pricing and related issues with suppliers and negotiate appropriate resolution

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