Assistant Company Secretary - Asset Management

at  LegalAndGeneral

Company Description
Legal & General is one of Europe’s largest asset managers, providing clients and partners with complex, responsible investment solutions, across public and private markets. As a global investor, we are present where our clients most need us – from Hong Kong and Singapore, to Chicago and major European financial hubs.
Created by combining our investment management (LGIM) and asset origination (LGC) capabilities, our Asset Management division works with our Institutional Retirement and Retail divisions to benefit our clients and customers – which include individual savers, pension scheme members and global institutions – and deliver enhanced shareholder returns.
Joining us means becoming part of a market-leading team, with capabilities across the full spectrum of asset classes, with an enduring commitment to responsible investment and creating long-term, sustainable value for our clients and partners.
Job Description
We’re recruiting for an Assistant Company Secretary to join us. This role is responsible for providing governance and company secretarial services to a range of subsidiary companies within the Asset Management division and divisional level governance forums. The role will also support wider team projects such as the on-boarding and induction of new non-executive directors and on-going training and development, undertaking governance reviews to ensure that governance policies remain appropriate and fit for purpose; and mentoring junior members of the team.

What you’ll be doing:

• Acting as secretary to a portfolio of subsidiary entities and divisional Committees including but not limited to - building and maintaining effective relationships with Board members and Senior Management, Board/Committee meeting administration and logistics, Board support including timely distribution of Board and Committee packs, meeting attendance and minute taking, oversight and maintenance of all statutory records and filings & providing governance advice
• Providing company secretarial and governance services to a portfolio of subsidiary Companies and divisional Committees within Asset Management ensuring that all entities remain fully compliant with the provisions of the Companies Act 2006 and where relevant, compliance with all aspects of the UK Corporate Governance Code and FCA/PRA regulatory requirements
• Assisting with divisional governance projects e.g. constitutional document updates, legal entity rationalisation projects, Company incorporations and reviews and implementation of subsidiary governance frameworks
• Management of all Board/entity related matters within the role holder’s portfolio including supporting with the appointment and induction process for new Directors, arranging of site visits and strategy events
• Assisting with co-ordinating the year end process for subsidiary entities which includes the preparation and approval of year end accounts, conflicts of interest reviews and governance reviews
• Conducting horizon scanning research by attending external seminars for statutory and regulatory changes that could affect the Company including research on governance and changes to regulation or legislation impacting FTSE listed companies and their subsidiaries. This will involve communicating any changes to the team and ensuring processes are updated and implemented where required

Qualifications

Who we’re looking for:

• Prior experience of acting as the Secretary to a Board / Committee required
• Background in Financial Services / Asset Management highly desirable
• Fully qualified (Chartered Governance Institute)
• Exceptional organisational skills and attention to detail
• A high degree of personal and professional integrity

Whatever your role, we reward performance and behaviour with a package that looks after all the things that are important to you. Here are some of the benefits we offer:

• The opportunity to participate in our annual, performance-related bonus plan and valuable share schemes
• Generous pension contribution
• Life assurance
• Private medical insurance (permanent employees only)
• At least 25 days holiday, plus public holidays, 26 days after 2 years’ service. There’s also the option to buy and sell holiday
• Competitive family leave
• Participate in our electric car scheme, which offers employees the option to hire a brand-new electric car through tax efficient salary sacrifice
• There are the many discounts we offer – both for our own products and at a range of high street stores and online
• In 2023, some of our workspaces were redesigned. Our offices are great spaces to connect and collaborate and have your wellbeing at the heart

Additional Information
Legal & General is a leading financial services group and major global investor, named Britain’s Most Admired Company in 2023, for the second year running. Rated top in our sector and top for inspirational leadership, we have a strong heritage and an exciting future.
We aim to build a better society for the long term by investing our customers’ money in things that make life better for everyone.
If you join us, you’ll be part of a welcoming culture, with opportunities to collaborate with people of diverse backgrounds, views and experiences. Guided by leaders with integrity who care about your future and wellbeing. Empowered through initiatives which support people to develop their careers and excel.
We strive to be open, mindful and inclusive, so are always willing to discussing flexible working arrangements and reasonable accommodations for candidates with specific needs.
If you’re open to find out more, we’d love to hear from you

What you’ll be doing:

• Acting as secretary to a portfolio of subsidiary entities and divisional Committees including but not limited to - building and maintaining effective relationships with Board members and Senior Management, Board/Committee meeting administration and logistics, Board support including timely distribution of Board and Committee packs, meeting attendance and minute taking, oversight and maintenance of all statutory records and filings & providing governance advice
• Providing company secretarial and governance services to a portfolio of subsidiary Companies and divisional Committees within Asset Management ensuring that all entities remain fully compliant with the provisions of the Companies Act 2006 and where relevant, compliance with all aspects of the UK Corporate Governance Code and FCA/PRA regulatory requirements
• Assisting with divisional governance projects e.g. constitutional document updates, legal entity rationalisation projects, Company incorporations and reviews and implementation of subsidiary governance frameworks
• Management of all Board/entity related matters within the role holder’s portfolio including supporting with the appointment and induction process for new Directors, arranging of site visits and strategy events
• Assisting with co-ordinating the year end process for subsidiary entities which includes the preparation and approval of year end accounts, conflicts of interest reviews and governance reviews
• Conducting horizon scanning research by attending external seminars for statutory and regulatory changes that could affect the Company including research on governance and changes to regulation or legislation impacting FTSE listed companies and their subsidiaries. This will involve communicating any changes to the team and ensuring processes are updated and implemented where require

Whatever your role, we reward performance and behaviour with a package that looks after all the things that are important to you. Here are some of the benefits we offer:

• The opportunity to participate in our annual, performance-related bonus plan and valuable share schemes
• Generous pension contribution
• Life assurance
• Private medical insurance (permanent employees only)
• At least 25 days holiday, plus public holidays, 26 days after 2 years’ service. There’s also the option to buy and sell holiday
• Competitive family leave
• Participate in our electric car scheme, which offers employees the option to hire a brand-new electric car through tax efficient salary sacrifice
• There are the many discounts we offer – both for our own products and at a range of high street stores and online
• In 2023, some of our workspaces were redesigned. Our offices are great spaces to connect and collaborate and have your wellbeing at the hear