Assistant Company Secretary

at  Cromwell Property Group

About You
Cromwell is seeking a motivated Company Secretariat Administrator or Board Administrator to join our legal and secretariat team in the role of Assistant Company Secretary. As our newest team member, you will be recognised for your unique skills, diverse ideas, abilities and creativity. We thrive on diversity and value the fresh perspectives you will bring to the table.
We are looking for a strong team player who is enthusiastic and has a high-level self-organisation and prioritisation skills, with the ability to juggle competing priorities. As an Assistant Company Secretary, you will have exceptional attention to detail and written and verbal communication skills and strong time management skills. You will also be comfortable to work autonomously and as part of a high performing team.
Key attributes that are highly valued in this role, are being process driven, having a view to efficiency and the bigger picture, having a questioning mind, an ability to self-educate, a desire to learn and self-motivation.
About the Role
The Assistant Company Secretary is a permanent full-time position based in Brisbane.
Reporting to the Company Secretary and Senior Legal Counsel, you will provide secretariat services to internal stakeholders and provide a high level of support to the Company Secretary and Senior Legal Counsel in a fast-paced and friendly environment.

Key Responsibilities:

• Coordinate the organisation of and preparation for Board and Board Committee meetings.
• Coordinate management reporting to Board and Board Committees.
• Collate all necessary Board and Board Committee papers and organise timely dispatch to Directors prior to meetings.
• Prepare and manage the Board and Board Committee meeting calendar.
• Organise Cromwell Property Group securityholder meetings (including the Annual General Meeting).
• Coordinate procedural matters for subsidiary companies (for example, annual company statements and solvency resolutions) to ensure compliance with statutory requirements.
• Coordinate lodgement of all statutory forms in a timely manner.
• Maintain Secretariat registers including for subsidiary companies, unit trusts and material documents.
• Coordinate the establishment of new subsidiary companies and unit trusts.
• Maintain and coordinate completion of Secretariat annual calendar of deliverables.
• Assist the Company Secretary as required with secretariat and corporate governance matters.
• Record and maintain Board and Board Committee minutes ensuring all follow-up actions are properly communicated.

What we bring

• Enjoy flexible hybrid working arrangements and yearly performance bonuses
• Celebrate with birthday leave, public holiday swaps, and volunteer leave
• Benefit from 16-week paid parental leave after just 3 months
• Access a wide variety of courses on LinkedIn Learning and receive financial support for training programs
• Take advantage of our inclusive leave policy, including career breaks and grandparents leave
• Enjoy corporate discounts on banking, gym memberships, health products, and activewear

How to Apply
Please click “apply” to lodge an application, if you have any questions about the role or would like to learn more, please contact Ash lane, People & Culture Business Partner on
ash.lane@cromwell.com.au
.
About Us
Our vision is to be a trusted, real estate fund manager, recognised for our transparency, authenticity and creativity. To achieve this vision, we need people with the skills, ingenuity, creativity and desire to succeed.
Our multidisciplinary team is made up of people from diverse backgrounds with unique experiences and perspectives. We’re committed to fostering an inclusive, equitable and respectful culture that allows our people to be their true and authentic selves. We believe this critical to the success as of our business. We’d love to have you as part of our team, and we’re excited to see what you could bring to this role.
Unsolicited agency resumes will not be accepted for this position and Cromwell will not honour any fees related to resumes that are submitted directly to hiring managers and not through our approved process

• Coordinate the organisation of and preparation for Board and Board Committee meetings.
• Coordinate management reporting to Board and Board Committees.
• Collate all necessary Board and Board Committee papers and organise timely dispatch to Directors prior to meetings.
• Prepare and manage the Board and Board Committee meeting calendar.
• Organise Cromwell Property Group securityholder meetings (including the Annual General Meeting).
• Coordinate procedural matters for subsidiary companies (for example, annual company statements and solvency resolutions) to ensure compliance with statutory requirements.
• Coordinate lodgement of all statutory forms in a timely manner.
• Maintain Secretariat registers including for subsidiary companies, unit trusts and material documents.
• Coordinate the establishment of new subsidiary companies and unit trusts.
• Maintain and coordinate completion of Secretariat annual calendar of deliverables.
• Assist the Company Secretary as required with secretariat and corporate governance matters.
• Record and maintain Board and Board Committee minutes ensuring all follow-up actions are properly communicated