Assistant Company Secretary

at  Inizio

ABOUT US

Inizio helps pharmaceutical clients navigate their clinical development and drug commercialization journey through its marketing and communication services, connecting the best scientific knowledge, market intelligence, actionable data, technology, communication, and creative execution.
With a global presence and multiple career paths, the career possibilities are expanding at Inizio. We’re a growing global team of 11,700 - a $1.5bn revenue business working with the world’s leading health and life sciences businesses, and we have exciting growth plans. Whoever and wherever you are, we’ll empower you with the autonomy you need to experiment, learn, and grow. We’ll make sure that you feel valued, supported and, of course, because we’re helping our clients to transform healthcare and improve millions of lives, you can feel pride in your work at Inizio.

THE ROLE

Working within a supportive team, the Company Secretarial Department is seeking an Assistant Company Secretary, to be based in Dublin, who will undertake a varied role, working with the team and senior business leads across the Group on a variety of business critical, strategic and business as usual projects. This role will report directly to the Group Company Secretary.
This is a hybrid role, working 2 days per week (Tues & Thurs) in our office located in Citywest, Dublin.

WHAT YOU WILL BE DOING

• Developing, managing and maintaining relationships to facilitate the effective delivery of company secretarial support working with other Inizio departments across the globe to ensure full alignment with business needs and policies.
• Proactively contributing to the Company Secretarial Department’s planning, cohesion and consistency in advice, and the general efficiency and effectiveness of the department as a whole.
• Responsibility for managing a Company Secretary Assistant, based in London.
• Undertaking a broad range of company secretarial and legal support tasks.
• Attending to statutory filings and notifications to the Registrar of Companies for Irish and UK companies and overseeing State and Federal filings for US and RoW companies.
• Managing the annual process of filing UK and Irish subsidiary statutory accounts, liaising with Inizio’s Finance and Tax teams as necessary.
• Maintenance of group company records (Ireland, in particular) to ensure accuracy and completeness.
• Maintaining a central database of group companies (Diligent Entities).
• Minute taking responsibilities for the Board’s Sustainability Committee
• Preparation of routine subsidiary company minutes.
• Assisting in ensuring good corporate governance and compliance and advising on best practice.
• Coordinating the execution of documents.
• Dealing with ad hoc queries from Group and subsidiaries.
• Dealing with UBO and KYC information requests.
• Assisting with ensuring that the Group Structure Chart is accurate and up-to-date.
• Involved in rationalising dormant subsidiary companies.
• As required, ad-hoc research tasks and involvement in project-based work, which is expected to be relatively extensive given the stage of Inizio’s integration and growth.

WHAT YOU BRING TO THE ROLE

• ICSA qualified.
• Educated to degree level or equivalent.
• Ideally someone who has worked in a group with overseas subsidiaries.
• Irish Company Law experience and working knowledge of the UK Companies Act 2006 and awareness of GDPR
• IT skills: Word, Excel, PowerPoint, Diligent Entities and ideally Diligent Board.
• Minute taking experience.
• Highly organised and practicable.
• Team player.
• Ability to work to deadlines and remain calm and focused.
• High level of accuracy/attention to detail.
• Discreet and confidential.
• Flexible and adaptable.