Assistant Company Secretary

at  Miller Insurance Services

THE CANDIDATE

• Needs to possess and be able to demonstrate the following:
• strong organisational and administrative skills
• precision, accuracy and an eye for detail
• interpersonal and communication skills with people at all levels
• Plans and prioritises, often complex, work, managing unexpected events and interruptions to deliver to agreed deadlines.
• Ability to supervise the work of others, delegating, setting priorities and contributing expertise where needed.
• Plans for the short to medium term (1-2 years) for the team and contributes to plans for the function.
• Monitors progress against plans and adapts to changing priorities.
• Drives and supports process improvements for the team or function.
• Resolves most complex problems impacting the team. May delegate some less complex and routine problems to others.
• Uses own judgement and experience to make rational and logical decisions when considerations are complex and uncertain.
• Anticipates some complex, less common problems impacting the function/team and takes preventative measures.
• Analyses more complex information and the analysis of others, identifying key issues and seeking additional internal and external information to inform decisions.
• Evaluates recommendations and identifies any alternatives.
• Considers wider impact of decisions for the function.
• Provides expert input to complex decision making in the function.
• Identifies key messages, often from complex information. Considers wider context of function.
• Communicates complex information and issues in a way that is engaging, compelling and tailored to the needs of different audiences.
• Develops and implements effective communication plans for own area of responsibility / team.
• Identifies key influencers internally and externally, building strong relationships for the benefit of the team.
• Tackles challenges and gains consensus with stakeholders in complex situations.
• Handles difficult questions and challenging conversations relating to the work of the team.
• Although not essential, an appreciation or experience of working in a regulated environment would be desirable.

• Operate in accordance with the agreed corporate governance framework.• Provide input to and assist in maintaining a corporate governance framework and the cyclical processes that form part of that framework (eg Terms of reference).
• Take responsibility for the maintenance of statutory records and books of group companies using Diligent Entities.
• Liaise with overseas agents/service providers engaged to provide company secretarial services for overseas companies to ensure expected standards and services are delivered on a timely basis, including arranging board and general meetings of companies, preparing or overseeing the preparation of board packs using Diligent Board books and providing services in group M&A activity.
• Timely and accurate submission of all corporate details/records and statutory filings, in the UK notably confirmation statements, directorships and accounts filings and the equivalent (including the filing of auditor’s reports and AGM resolutions etc) for overseas companies. This includes liaison with Tax and Treasury in Finance regarding the filing of tax returns.
• Provide advice and support to directors of group companies, including the nominated Chairs of each company/Committee, in fulfilling their own duties and responsibilities for ensuring forums operate:
o in accordance with applicable requirements,
o efficiently and effectively.
• Where required, prepare and deliver draft Minutes and Resolutions across all group entities.
• Responsibility for horizon scanning to identify and report on applicable changes in legislation.
• Developing and maintaining the function’s own policies and procedures.
• Provide appropriate training and/or material to newly appointed directors and thereafter on a cyclical basis, including keeping directors updated on statutory duties and expectations.
• Maintain relationships with external providers engaged to assist the operation of the function and liaise with the likes of auditors and other advisors+.
• Comply with any external rules and requirements imposed on individuals performing their role at Miller, such as Lloyd’s byelaws and FCA rules.
• Promote Miller brand and values to enhance Miller’s reputation in the market.