Assistant Design Office Manager

at  HOWDENS JOINERY CO

ASSISTANT CONTRACT OFFICE MANAGER - CONTRACTS DIVISION

Based in the Brighton Hub.
In order to meet the ever growing demands and success of our Contracts Division, we are now looking for an Assistant Contract Office Manager.
Based in our purpose built design Hub in the Shoreham-by-Sea area, and reporting to the Contract Office Manager, you will support the Office Manager in ensuring the smooth and efficient running of the Hub to produce kitchen tender packages for our contract clients within the agreed timescales, budgets and specifications.

Responsibilities in brief:

• Support management, with the motivation and development of the Hub team.
• Produce relevant performance reports as and when required.
• Ensure the Hub has sufficient cover during business hours. You will do this by keeping up to date rotas for the office-based team, including holidays and sickness.
• Ensure kitchen designs are priced correctly and presentation packs are prepared for tenders, supporting the design team with this when necessary.
• Work with the design team to provide innovative solutions for design challenges, for example for inclusive kitchens or compact spaces.
• Support in preparing relevant paperwork for Regional Contracts Managers to required specification and within agreed time lines.
• Support the office in the effort to achieve targets, particularly with regards to output, efficiency and turnaround time.
• Process accurate estimates to the kitchen plans and design specification
• Produce tender packs and BOQ’s using Excel
• Develop commercial and product awareness to continue to produce cost-effective solutions
• Update and monitor workload trackers
• Ensure compliance with Health & Safety Regulations.
• Ensure all process and team members are aware of and compliant with GDPR regulations.
• Deputise for the Office Manager and undertake manager specific duties.

Personal attributes and skills

• Ability to communicate and influence effectively at all levels, both verbally and in writing
• Have an extremely high level of accuracy and attention to detail
• Ability to practice a high level of confidentiality
• Competent in using Excel with an understanding of basic Excel formulas
• Proven experience within the Contract Kitchen industry
• Ability to lead and develop a department and department staff members
• Strong planning and organisation skills
• Commercially astute with an understanding of high volume contract requirements
• Ability to problem solve under pressure and work in a fast paced environment
• Excellent customer service skills with the ability to deliver within budget and strict time restraints
• Self-starter who is flexible, approachable and a team player

Howdens deeply value team working and reward our people in line with individual and team success through a competitive package of benefits including;

• Bonus (company profit related)
• Matched contribution pension scheme
• Team incentives and outings
• 25 days holiday, rising to 27 days after 5 years
• Staff discount on Howdens products
• Share awards

Responsibilities in brief:

• Support management, with the motivation and development of the Hub team.
• Produce relevant performance reports as and when required.
• Ensure the Hub has sufficient cover during business hours. You will do this by keeping up to date rotas for the office-based team, including holidays and sickness.
• Ensure kitchen designs are priced correctly and presentation packs are prepared for tenders, supporting the design team with this when necessary.
• Work with the design team to provide innovative solutions for design challenges, for example for inclusive kitchens or compact spaces.
• Support in preparing relevant paperwork for Regional Contracts Managers to required specification and within agreed time lines.
• Support the office in the effort to achieve targets, particularly with regards to output, efficiency and turnaround time.
• Process accurate estimates to the kitchen plans and design specification
• Produce tender packs and BOQ’s using Excel
• Develop commercial and product awareness to continue to produce cost-effective solutions
• Update and monitor workload trackers
• Ensure compliance with Health & Safety Regulations.
• Ensure all process and team members are aware of and compliant with GDPR regulations.
• Deputise for the Office Manager and undertake manager specific duties