Assistant Director, Billings

at  Robert Half

We are offering an exciting opportunity in the industry located in Peterborough, Ontario, Canada. The role we are seeking to fill is that of an Assistant Director, Billings. This role involves overseeing various accounting operations and ensuring compliance with legislative requirements within the organization.

• Manage and oversee the timely and efficient processing of expense claims, supplier invoices, and non-salary related payment instructions in accordance with organizational policies.
• Supervise the weekly payment processing for various payment methods such as EFT, wire payments, cheques, VISA, and foreign currency transactions.
• Manage the stop payment process including the cancelling and reissuing of cheques.
• Handle vendor follow-ups where outstanding payment of invoices cannot be resolved by A/P staff.
• Oversee the validation of vendor banking details to accommodate EFT payments.
• Support corporate credit card program and monitor cardholder account reconciliations and account activity.
• Contribute to cash flow management and projections of foreign currency transactions.
• Promote and enforce the application of University policy and procedures.
• Ensure compliance with applicable legislative requirements such as Broader Public Sector directives, commodity tax legislation, and income tax legislation.
• Maintain the Tax Rebate Code Table to ensure the appropriate rebate or ITC structure is in place for each transaction.
• Prepare monthly HST returns and respond to CRA queries.
• Serve as the lead contact for CRA HST audit.
• Prepare T4A Non-resident and provide information to payroll for T4/T4A adjustments related to A/P transactions.
• Use Microsoft Excel and Excel Formulas for various accounting activities.
• The candidate must have a minimum of 5 years of experience in a similar role or related field.
• Proficiency in Accounts Payable (AP) is essential.
• The candidate should have a strong understanding of Check Processing.
• Excellent skills in identifying and resolving Discrepancies are required.
• Prior experience in Expense Reporting is necessary.
• The candidate should be familiar with Key Performance Indicators (KPIs) and how they apply in a billing context.
• Proficiency in Excel Formulas is a must.
• Experience with Microsoft Excel is essential.
• The candidate should have excellent communication and organizational skills.
• A bachelor’s degree in Finance, Accounting, or a related field is preferred.
• The candidate should have strong analytical skills and attention to detail.
• The candidate must have the ability to work independently and as part of a team.
• Knowledge of billing procedures and best practices is required.
• The candidate should have strong problem-solving skills and the ability to make sound decisions.
• The candidate should have the ability to handle confidential information responsibly.
• The candidate should have excellent time management skills and the ability to meet deadlines.
  Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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  Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.
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