Assistant Director of Operations

at  University at Albany

Location: Albany, NY Category: Promotional Posted On: Wed Aug 28 2024 Job Description:
The Performing Arts Center (PAC) office manages approximately 275 events and 6000 activities each calendar year. The facility houses five performance venues, shops, libraries, classrooms, and studios related to the instruction and practice of creating performance-related art. The PAC is home to the Department of Music and Theatre, which collectively presents approximately 75 public events each academic year. The PAC office is also responsible for a sixth venue, Page Hall, on the Downtown campus. The Assistant Director for Operations is central to supporting the operations of these facilities.
The Assistant Director for Operations (ADO) at the Performing Arts Center is central to the planning and execution of events in the facility. This position is responsible for the management of the facility schedule, oversight of the rental program, and managing arrangements and needs for all rental events in the PAC. The ADO works collaboratively with internal and external partners/clients and ensure effective communication between the PAC and clients such that appropriate technical support is provided for all events in the PAC and Page Hall. The position also supervises and assists with technical setups in the PAC. The ADO provides supervision, training, and scheduling of all event employees and coordinates their various work schedules based on the needs for events and maintenance in the PAC. All events in the Performing Arts Center will be handled with professionalism and with the highest possible quality related to efficiency, timeliness, and quality. Additionally, the Assistant Director coordinates maintenance inspections of the PAC and Page Hall, makes requests for necessary repairs and improvements through the University’s work order system, and keeps the Director informed of all maintenance or renovation needs.
Job Requirements:

MINIMUM QUALIFICATIONS:

• A Bachelors degree in music, theatre, performing arts management, or related field from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization by September 1, 2024. Candidates who will not hold the degree by this date will not be considered.
• Minimum of 3 years of performing arts technical experience, such as in audio, visual, and lighting technology.
• Minimum of 2 years of experience with event planning and management.
• Experience with facility/event scheduling software
• Experience with Microsoft Office Suite applications, such as Word, Excel, and Outlook
• Excellent verbal and written communication skills
• Excellent organizational skills
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

PREFERRED QUALIFICATIONS:

• Experience using Accruent/EMS facility/event scheduling software
• Experience using ETC lighting and Allen and Heath audio
• Experience supervising staff
  Additional Information:
  This is a promotional opportunity for current UAlbany employees.

Eligibility for Consideration:

• You must be employed at the University at Albany campus.
• You must be in a State-funded UUP professional position (MC employees are not eligible).
• You must have a permanent, term, or probationary appointment (temporary employees are not eligible).

For details concerning the University’s Promotion Policy for Professional Employees, please see HR Memorandum 88-4.
Professional Rank and Salary Grade: Senior Staff Assistant, SL-3, $57,000-$59,000
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three years; and disclosures regarding the University’s current campus security policies. The University at Albany’s Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml
Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Please refer the Job description for details