Assistant Facilities Services Contracts Manager

at  Global Switch

ABOUT YOU

You are a proactive and detail-oriented individual with a solid understanding of facilities management and service contracts. Your excellent organisational skills and ability to manage vendor relationships make you an ideal fit for this role.

KEY REQUIREMENTS:

• Proven experience in facilities management or a similar administrative role involving contracts management.
• Familiar with procurement processes such as: documentation, supplier identification, evaluation, selection, monitoring, co-ordination, relationship management.
• Excellent organisational and time-management skills.
• Proficiency in using Microsoft Office Suite and facilities management software.
• High level of discretion and confidentiality.

ABOUT THE ROLE

Reporting to the Facilities Services Manager, the Assistant Facilities Services Contracts Manager will play a crucial role in supporting our facilities operations. The role involves managing, overseeing, and coordinating service contracts, vendor relationships, and ensuring compliance with organisational standards.

KEY RESPONSIBILITIES:

• Assist in managing and overseeing facilities service contracts to ensure compliance with company standards and regulatory requirements.
• Coordinate with service providers and vendors to ensure timely and quality delivery of services.
• Monitor contract performance and address any deviations or issues with contractors.
• Support the procurement process, including the preparation of tender documents and evaluation of bids.
• Maintain accurate records of all contracts and related documentation.
• Work closely with the Facilities Services Manager to plan and implement facilities projects and upgrades.
• Conduct regular site inspections to ensure job completion and quality standards are met.
• Assist in preparing and controlling the facilities budget and expenditures.
• Coordinate with internal departments to ensure seamless operations of facilities services.