Assistant Facility Manager

at  Newmark

JOB DESCRIPTION:

Responsible for supporting Facility Manager’s efforts in day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive response to the needs of the tenants, environmental health and safety, and quality programs, in coordination and conjunction with the client’s goals and objectives.

SKILLS, EDUCATION AND EXPERIENCE:

• Bachelor’s Degree or equivalent experience
• Minimum of 3-5 years of real estate/facility coordination or management experience required
• Ability to work well with a variety of different individuals both inside and outside of the company
• Ability to handle multiple complex tasks with minimal supervision while also adhering to the policies and procedures and Owner objectives
• Strong computer, writing and communication skills
• Proven analytical abilities

• Supports the Facility Manager in the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards.
• Assists the Facility Manager in the preparation and coordination of fire, life safety and other safety programs. Ensures that policies and procedures are followed.
• Assists the Facility Manager in the preparation and coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties.
• Support the Facility Manager to assure full compliance with standards established within the service agreement.
• Participates in the selection of contract services, vendor negotiation of service agreements. Oversees day-to-day vendor performance to assure full compliance with standards established within the service agreement.
• Works with staff in the planning and organization of internal and building-to-building moves. Involved with the selection of movers and other necessary specialty trade contractors/vendors. Liaison to various in-house support groups for moves.
• Responsible for the completion of work order requests in a timely fashion and to the satisfaction of the requesting associate. May coordinate with Chief Engineer or other maintenance staff to coordinate completion of requests.
• Assist and support the Facility Manager on the day-to-day financial management of the property and maintenance of financial records and files, as needed. Assist with preparation of the budget, financial reviews and monthly management reports.
• Responsible for the positive and prompt response to requests from building tenants and client. Continues ongoing communications with the Owner Representative to ensure needs are being met.
• Perform regular “sweeps” of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade. Report all issues to the Facilities Supervisor, and/or Facilities Manager to correct.
• May perform other duties as assigned