Assistant Head R&D and Technology

at  Rieter

YOUR PROFILE

• Commercial apprenticeship or bachelor’s degree in business administration
• Previous direct executive support of min. 5 years in multinational company in the position as Administrative Assistant, Executive Assistant, or similar
• Experience in other commercial or administrative functions at a senior level is an advantage
• Proficient in communication- and office technologies, particularly MS Powerpoint, MS Excel and MS Teams
• Ability to navigate in an international corporate environment
• Experienced with calendar management and travel scheduling and booking,
• Ability to write minutes and corresponding to do lists
• Ability to recognize where processes can be improved, and the initiative to improve them
• Strong interpersonal skills and the ability to communicate with all levels and departments within the organization
• Excellent verbal and written language skills in English and German
• Experience leading small to medium sized projects and events

• Lead Business Group meeting schedule, including organizing single meetings and managing meeting agendas, minutes, and follow-up items (to do list)
• Maintain calendar, manage expenses and perform further administrative tasks for the Head R&D and Technology
• Arrange travel plans and travel agendas and provide support in the case of changes
• Assist with presentations, reports and internal communications. Ensure presentation standards and timelines are followed by the Management Team
• Support the Management Team where needed (e.g. Management meetings, visits)
• Act as a focal point of contact for other departments and external stakeholders,
• Collaborate with the global executive assistants’ team to ensure successful execution of the group calendar, meetings with the Management Team Rieter Machines & Systems, events and projects
• Plan, lead and manage projects and events of different magnitude
• Handle confidential information professionally