Assistant III - Accounting

at  Baltimore City Public Schools

Performs a variety of moderately complex accounting clerical tasks in support of accounting, budget, and/or business management functions. Assists accountants, analysts, or Accounting Manager in preparing financial statements and records, processing payments and deposits, examining accounts and records for compliance with accounting procedures and City Schools’ policy, and/or managing financial and business affairs. Maintains balances, adjusts and reconciles accounts and records. May assist in monitoring budgets and the procurement of equipment, supplies and services.

DESIRED QUALIFICATIONS

• High school diploma. Associates degree preferred. Degree must be from an accredited college or institution.
• Five years bookkeeping, accounting clerical or related experience.
• Knowledge of the principles and practices of bookkeeping.
• Strong analytical skills to perform financial evaluations.
• Ability to research and resolve problems where necessary.
• Proficient in the use of calculators, personal computers, Microsoft Word, Excel or similar financial software.
• Ability to recommend modifications in bookkeeping and accounting procedures.
• Ability to prepare reports and financial statements.
• Excellent organizational skills required.
• Ability to interact effectively with all levels of personnel.

• Compiles, assembles, and prepares financial reports, statements, statistical and fiscal tabulations and charts.
• Records, verifies and enters financial transactions in journals, ledgers, and automated systems.
• Reconciles and balances accounts in general accounting.
• Allocates costs to a variety of accounts, according to established procedures.
• Processes requests for monies from accounts and confirms the availability of funds.
• Reconciles and balances accounts and notifies personnel of over-expenditures.
• Examines, verifies and adjust accounts, records, vouchers, claims, invoices, payrolls, checks and supporting documentation for accuracy and conformance with established procedures and regulations.
• Computers and prepares invoices and other documents.
• Contact vendors, departmental personnel, grant recipients and others to obtain and provide information and resolve discrepancies.
• Processes expenditure requests from various accounts and confirms funds availability.
• Reviews bookkeeping and accounting procedures and recommends modifications.
• Provides guidance or instruction to other clerical personnel.
• Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school boards policies and the professional standards.