Assistant Manager / Senior Executive - Residential Life

at  Halls Houses and Student Residences

Posting Start Date: 07/12/2024
Job Description:

JOB DESCRIPTION

Job Purpose :
Student administration and coordinating programs and activities in NUS hostels by working with Resident Staff and student leaders.

Duties & Responsibilities:

• Assist Student to settle into the hostel through orientation programme and ongoing residential programmes.
• Student advisory to residential programmes.
• Plan, and facilitate recruitment, selection, placement, training programmes and performance appraisal of students leaders in the hostel.
• Communal standards enforcement in the hostel, outreach to students on compliance and maintaining student disciplinary records in NUS databases.
• Support the Master in students’ pastoral care.
• Manage the finance matters (e.g. procurement, reimbursement) and asset management. Perform various tasks using NUS systems e.g. SAP, CONCUR.
• Manage admissions to the House including reviewing of portfolios.
• Oversee communications and publicity collaterals (e.g. EDMs and posters) for the hostel.
• Coordinate IT and social media projects including maintaining hostel website and social media pages
• Provide secretarial and admin support; draft meeting minutes, emails, letters and reports; prepare presentation slides, manage the Master’s schedule and arrange meetings.
• Provide support to hostel’s events e.g. Dinning with Master, House of Reception, Appreciate Dinners for Student Leaders, VIP visits.
• Provide administrative support for Southeast Asian Friendship Initiative (SFI).
• Coordinate the schedule for “Respect & Consent” workshops to be facilitated for hostel residents
• Attend to queries in the hostel mailbox
• Provide timely and effective administrative, logistical and welfare support to the Resident Staff and residents
• Manage projects in collaboration with other university offices and residential student groups to enrich the residential experiences of NUS students.
• Handle ad-hoc projects as and when assigned.

QUALIFICATIONS

• A University degree with at least 2 years of relevant experience.
• Candidates with experience in student admin and discipline would have an advantage
• Proficiency in MS Office applications and IT savvy (e.g. social media platform)
• Vibrant, forward looking and enjoys working with students
• As strong understanding of student life in a residential environment
• Good writing, communication and interpersonal skills
• Demonstrates excellent skills in teamwork, collaboration and attention to details.
• Organized and able to work well under pressure and with tight deadlines.

• Assist Student to settle into the hostel through orientation programme and ongoing residential programmes.
• Student advisory to residential programmes.
• Plan, and facilitate recruitment, selection, placement, training programmes and performance appraisal of students leaders in the hostel.
• Communal standards enforcement in the hostel, outreach to students on compliance and maintaining student disciplinary records in NUS databases.
• Support the Master in students’ pastoral care.
• Manage the finance matters (e.g. procurement, reimbursement) and asset management. Perform various tasks using NUS systems e.g. SAP, CONCUR.
• Manage admissions to the House including reviewing of portfolios.
• Oversee communications and publicity collaterals (e.g. EDMs and posters) for the hostel.
• Coordinate IT and social media projects including maintaining hostel website and social media pages
• Provide secretarial and admin support; draft meeting minutes, emails, letters and reports; prepare presentation slides, manage the Master’s schedule and arrange meetings.
• Provide support to hostel’s events e.g. Dinning with Master, House of Reception, Appreciate Dinners for Student Leaders, VIP visits.
• Provide administrative support for Southeast Asian Friendship Initiative (SFI).
• Coordinate the schedule for “Respect & Consent” workshops to be facilitated for hostel residents
• Attend to queries in the hostel mailbox
• Provide timely and effective administrative, logistical and welfare support to the Resident Staff and residents
• Manage projects in collaboration with other university offices and residential student groups to enrich the residential experiences of NUS students.
• Handle ad-hoc projects as and when assigned