Assistant Meeting Manager for a Consulting firm (Freelance position – Budapest)

at  European Parliament EP infeurope

Job Type(s): Contract/Freelance
Location(s): Budapest
Are you a freelancer located in Budapest? Do you have experience in meeting management? Are you interested in helping out on an international project? Then this position is for you!
infeurope S.A. is looking for a Freelance Assistant Meeting Manager to join one of our Project management teams tasked with providing in-meeting assistance for a European institution. Your primary responsibility will be to be physically present at the meeting venue, confirming the stability of the Webex connection, sharing presentations, and monitoring the chat and participant list for interventions. As such, you will be the main representative of the project team on-site ensuring the smooth execution of the meeting.
Our company is based in Luxembourg, but we are looking for applicants located specifically in Budapest. As the meeting dates vary, interested candidates must be freelancers. They must be fluent in English (native or C1 level) with excellent people skills. Furthermore, they will need strong technical competencies to address any potential connection issues. Having a proactive mindset is therefore highly sought!
Please note that you will be requested to bring your own equipment (computer, charging cable, headset) on site for this position.

THE REQUIREMENTS WE ARE LOOKING FOR ARE:

You are a Freelancer with a minimum of 1 year experience in meeting management
You have at least 1 year experience with managing online videoconferences (Webex, Teams)
You have excellent communication skills (English native level or C1)
You have excellent interpersonal skills
Experience in an international environment will be considered an asset
A strong, proactive and problem-solving mindset will be considered an asset
Any additional language is always a plus!

Being the main representative of the company on-site during the meeting (duration 8h)
Manage presentations during the meeting
Monitor the Webex meeting system
Ensure the meeting is running on-time
Clearly communicate with the client, project manager, and reporting team