Assistant & Office Manager (60%)

at  GFT Technologies SE

JOIN GFT AS A DEDICATED & EXPERIENCED ASSISTANT & OFFICE MANAGER (60%)

Are you ready to be part of a global innovator in digital transformation? At GFT, we harness next-generation technologies to help our clients boost productivity with intelligent software solutions. With a strong focus on Digital Finance, Enterprise AI & Data Solutions, and platform modernization, we have been driving success for over 35 years. Our expertise in financial services, insurance, and manufacturing—alongside our solid partner ecosystem—allows us to create cutting-edge solutions that blend innovation with regulatory compliance.
Our talented, worldwide team of over 12,000 experts shares a passion for delivering impactful results to our clients in 20 markets across the globe. As a member of GFT, you’ll have the opportunity to grow your career in the most forward-thinking areas of software engineering.
Your Role: Assistant & Office Manager (60%) In this dynamic position, you’ll play a pivotal role in ensuring smooth daily operations and delivering top-notch administrative support to our management team. You’ll be at the heart of a fast-paced environment, contributing to exciting projects and helping shape the future of digital transformation at GFT.

• Appointment Coordination and Travel Planning
• Manage calendars for the management team and coordinate travel arrangements, hotel bookings, and event venues.
• Anticipate scheduling needs to keep everything running efficiently.
• Expense Management
• Process and handle expense reports for the management team, ensuring accuracy and timely submission of claims.
• Maintain organized records of receipts and related documentation.
• Office & Administrative Support
• Collaborate closely with the management team to handle day-to-day operations.
• Support office-related tasks and assist Finance and HR with administrative responsibilities.
• Meeting & Event Management
• Plan and organize internal and external meetings as well as special events, including room bookings, invitations, and catering.
• Ensure each event runs smoothly from start to finish.
• Correspondence in German & English
• Draft and edit business communications in both languages.
• Coordinate email inquiries and manage internal communication on behalf of the management team.
• French language skills are a plus.
• General Team Support & Project Involvement
• Provide administrative and organizational support to the wider team.
• Take initiative by contributing to cross-departmental projects and activities.
• Personnel Administration
• Assist with onboarding/offboarding processes for employees.
• Maintain and monitor various HR-related records to ensure compliance and smooth operations.