Assistant Office Manager

at  RLI Building Envelope Specialists Ltd

If you are looking for variety in your work day, RLI Building Envelope Specialists Ltd., located in Maple Ridge, invites you to join our team. Our fast paced environment is dynamic and challenging. We are a small office in need of the integral glue to hold it all together. Each of our staff members wears many hats, often at the same time. That’s called teamwork. The successful applicant is to have the necessary experience in administration and accounting to be able to perform the following job duties and responsibilities with efficiency and enthusiasm:

SKILLS / ATTRIBUTES:

· Knowledge of construction processes and industry awareness
· Exceptional verbal and written communication skills
· Proven ability to develop and maintain positive relationships
· Ability to think strategically and effectively problem solve
· Adaptable with sound judgment and strong decision making skills
· High level of integrity and professionalism
· Ability to maintain confidentiality and deal with sensitive information effectively with a high level of accuracy
· Committed to providing superior customer service
· Highly detail oriented and organized
· Ability to work within tight deadlines
· Be a team player with a commitment to safety and quality
· Ability to work independently and with little supervision
· Work with proficiency using Microsoft Office products
· Have working knowledge of Sage accounting (or similar) and the overall flow of the accounting process

· Perform a variety of administration functions including filing, word processing, data entry, office supply management and mailing.
· Perform a variety of accounting functions within the areas of payroll, accounts payable and accounts receivable
· Verify that transactions comply with financial policies and procedures (Correct G/L allocation)
· Receive and verify invoices and purchase orders for goods and services
· Prepare invoices for data entry
· Data enter invoices for payment
· Support field and office staff with accounting, data analysis and administrative tasks
· Answer and forward telephone calls promptly and professionally
· Respond to client inquiries
· Complete special projects as assigned
· Perform other sundry duties as assigned
· Ensure office is neat, clean and orderly - this is your office to run