Assistant Personal Assistant - APA- DMEC Administration Team

at  Mid Cheshire Hospitals NHS Foundation Trust

An exciting opportunity has arisen to join the DMEC Administration Team on a fixed term or secondment basis.
We are looking for someone with some typing skills and the ability to provide administration support to a busy team who provide a secretarial/administration Consultants and their teams.
You will be motivated, have excellent communication skills and be able to work on your own initiative.
The post-holders will work as part of a team in a shared office environment.
To assist the Support Manager and other APA’s in providing a comprehensive secretarial service, organising and making arrangements, typing and distribution of documents and reports, recording information and filing, ensuring that all information and documentation is produced to expected standards of performance, and according to agreed timescales.
Provide a comprehensive clerical service to the Divisions, undertaking all relevant work-related tasks including retrieval, preparation and filing of patient information/data, correspondence, photocopying and emailing.
Maintain systems and process to ensure that patient information/data is available at the right time, that they are in the right place, and that they are complete and accurate according to the agreed quality standard.
Dealing with a varied range of phone calls and supporting patient queries, members of the Trust and external colleagues appropriately.
Supporting the management team in RTT and validating pathways.
Mid Cheshire Hospitals NHS Foundation Trust provides a full range of hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester (population 357K). The Trust provides high quality planned and emergency care, cardiac, critical care, child health, maternity services and intermediate care at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.
The Trust provides over 500 beds and employs over 5,100 members of staff. A comprehensive range of community services is provided across 26 medical centres and schools through our Central Cheshire Integrated Care Partnership.
We have played, and continue to play, a proactive role in the development of Integrated Care plans across Cheshire & Merseyside and our local Cheshire East and Cheshire West Place-based systems. We believe, and it is the cornerstone of our five-year Trust Strategy, there is the opportunity to progress innovative, responsive and effective care in the best setting for the patient, be it in the hospital or out in the community.
At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.
We welcome all applicants and assess all job applications based on knowledge, skills and experience needed for the post.
Update patient information/data when patients have been seen, according to the agreed quality standard, locate and retrieve supplementary documentation for patient information/data as required, filing diagnostic reports and essential documents in the appropriate place.
Maintain the case note tracking system, ensuring that is functioning correctly, promptly solving and/or reporting difficulties and hold-ups.
Be able to use the required electronic systems for correspondence, clinic management and the retrieval of results, as and when required.
Be able to validate RTT pathways and provide responses to senior management for performance group meetings.
Maintain constructive relationships with others, within and across Divisions and externally in order to improve the effectiveness and efficiency of services to patients

Please refer the Job description for details