Assistant Program Specialist

at  1199SEIU Family of Funds

QUALIFICATIONS

• High School Diploma or GED required, some College or Degree preferred
• Minimum three (3) years administrative experience required, preferably in a general office or adult learning environment
• Spanish Bilingual required
• Basic skill level in Microsoft Word and Excel preferred
• Knowledge of databases, social media and online learning platforms preferred
• Excellent organizational skills, keen attention to details, and ability to work well under deadline pressure
• Strong verbal and written communication skills; ability to work both independently and as a team player
• Ability to travel to various sites in the New York Metropolitan Area required

• Provide administrative and program support to the Education / Foundational Area
• Work closely with Team Lead to ensure effective implementation and reporting of programs
• Manage program calendar, arrange appointments, meetings, and conferences; prepare correspondence for signature
• Process invoices and payments
• Schedule members for classes, troubleshoot for member classes schedule, take care of transfers, update attendance sheets, call absent students, maintain and file physical and electronic files
• Meeting with Program Manager to improve processing of students and class documentation.
• Perform additional duties and projects as assigned by management