Assistant, Project Management Central America and Mexico

at  DAI

Job Title: Assistant, Project Management Central America and Mexico
Department: US Government Programs
Reports to: Senior Portfolio Director
Work Location: Bethesda, Maryland

POSITION OVERVIEW

DAI is seeking an Assistant to work as a full-time member of a team responsible for monitoring and managing U.S. Government-funded (USG) international development projects based in the Central America and Mexico portfolio. This position will provide administrative and general support to the CAM portfolio in the USG Programs department. The Assistant will help coordinate a range of financial, logistical, and operational functions and collaborate with colleagues in the home office and across USG Programs at DAI. Additionally, the Assistant will provide limited ongoing support to one or more project teams or short-term coverage for an Associate, as requested.
This position will close Tuesday, August 13th.

QUALIFICATIONS & SKILLS

Minimum Requirements for Grade P1:

• A college degree and some general or administrative experience. Equivalent combination of education and experience will be considered.
• Understanding of or interest in the international development industry.
• Strong customer service and interpersonal skills.
• Ability to work as part of a team.
• Ability to handle confidential and/or sensitive information with discretion.
• Strong organizational skills, detail oriented.
• Strong written and oral communication skills.
• Ability to follow standard practices and procedures, receive general instruction and supervision.
• Ability to take initiative and problem solve.
• Ability to build and maintain collaborative, respectful relationships with colleagues and external clients at all levels and from diverse cultures and backgrounds.
• Authorization to work in the United States.
• Based in one of the following U.S. locations where DAI is registered: District of Columbia, California, Colorado, Florida, Georgia, Illinois, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas, Virginia, Washington.

Preferred, but not required:

• Familiarity with a second language (Spanish preferred).
• Willingness to travel to any country where DAI operates and the DAI Global Security team deems safe for travel.

General Coordination

• Under the guidance of the Senior Portfolio Director, provide operational support to the Portfolio on logistical and administrative tasks, including coordinating onboarding of new Portfolio staff, monitoring the team’s work plan, updating Portfolio email groups, and other related activities.
• Coordinate logistics for Portfolio recurring meetings, team retreats, and other events.
• Support Portfolio communications, as requested.

Contract Management

• Submit requisition orders for purchases of goods and services, assist in drafting contractual documents using approved templates.
• Assist in processing financial transactions, including reviewing expense reports.
• Assist in processing invoices for review, and with the tracking and resolution of outstanding invoices.

Project Management

• Provide some administrative support to Portfolio projects as requested for day-to-day, routine project operations.
• Provide short-term coverage for Associates, as needed.
• Under the guidance of the Senior Portfolio Director, assist with ad hoc tasks as requested by other USG Programs Portfolio team members.

Additional responsibilities as deemed necessary.