Assistant Project Manager (Design & Architecture)

at  KEO International Consultants

Overview:
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 57th largest global architecture firm and the #1 Firm in the Middle East Region in their 2023 WA100 Survey.
We invite you to join us. Why?
When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards, mentoring and coaching programs and extensive in-house on demand learning courses.
Responsibilities:
Our newest opportunity is for an Assistant Project Manager with an Architecture background to join our award-winning Design team based in Dubai, UAE.
This position is responsible for supporting the Project Manager with the day to day operational and tactical aspects of the project(s), including such aspects as the establishment of the project delivery strategy, planning, administration, schedule and cost control, project reporting, design reviews for completeness and constructability, management and coordination of all parties involved.

We envisage success in this role to include;

• Reporting to and advising senior management and clients as required on all elements and facets of managing the design and construction process.
• Corresponding with consultants, contractors and authorities.
• Maintaining sound management processes and document control procedures; overseeing quality assurance & file management.
• Monitoring, reviewing and managing the performance of all consultants and contractors providing services to the client using contract deliverables, schedules and budgets.
• Attending or chairing meetings and / or workshops with consultants and contractors, preparing meeting minutes and follow up to achieve identified actions.
• Assessing and monitoring risk and contractual exposure for the client and KEO.
• Evaluating and recommending contract Variation Orders, payments certificates and invoices for client approval.
• Reviewing and reporting on Cost Estimates, design submissions, technical reports.
• Supporting the Project Manager to ensure the delivery of the contracted PM services to the client.
• Participating in establishing and implementing the Project Management Plan and procedures.
• Supporting the Project Manager in :
• Preparation of the tender strategy; identification of qualified consultants, contractors and vendors; preparation and issue of RFP’s and the evaluation of proposals.
• Overseeing and guiding consultants design progress activities. Monitoring and verification of design progress and submittals at all design phases.
• Organize/manage design review meetings, workshops and reports during design phases.
• Preparation of monthly progress reports and minutes of meeting.
• Administering contracts to ensure that all parties discharge their relevant scope of services and deliverables in accordance with their respective contracts.
• Reviewing and monitoring project schedules.
• Verification of invoices and assessment of variations and claims.
• Preparing Project Financial Models.
• Project cost monitoring.
• Attend and support permitting meeting with authorities as and when required.
• Attend site RFIs and coordinate with the design team, as and when required.
• Project closing out.

Qualifications:

To be successful in this dynamic opportunity, we envision that your career journey to date will include at least 5 to 7 years’ work experience in design and/or construction building projects, partnered with a Bachelor degree in Architecture, Engineering or Project Management.

• Member of Professional Engineering or Construction Management Society or other recognized body will be viewed favourably.
• Previous work experience in the Middle East would be an advantage.
• Fluent in spoken and written English (Mandatory). Arabic would also be an advantage.
• Expertise in Primavera is very beneficial

KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially

• Reporting to and advising senior management and clients as required on all elements and facets of managing the design and construction process.
• Corresponding with consultants, contractors and authorities.
• Maintaining sound management processes and document control procedures; overseeing quality assurance & file management.
• Monitoring, reviewing and managing the performance of all consultants and contractors providing services to the client using contract deliverables, schedules and budgets.
• Attending or chairing meetings and / or workshops with consultants and contractors, preparing meeting minutes and follow up to achieve identified actions.
• Assessing and monitoring risk and contractual exposure for the client and KEO.
• Evaluating and recommending contract Variation Orders, payments certificates and invoices for client approval.
• Reviewing and reporting on Cost Estimates, design submissions, technical reports.
• Supporting the Project Manager to ensure the delivery of the contracted PM services to the client.
• Participating in establishing and implementing the Project Management Plan and procedures.
• Supporting the Project Manager in :
• Preparation of the tender strategy; identification of qualified consultants, contractors and vendors; preparation and issue of RFP’s and the evaluation of proposals.
• Overseeing and guiding consultants design progress activities. Monitoring and verification of design progress and submittals at all design phases.
• Organize/manage design review meetings, workshops and reports during design phases.
• Preparation of monthly progress reports and minutes of meeting.
• Administering contracts to ensure that all parties discharge their relevant scope of services and deliverables in accordance with their respective contracts.
• Reviewing and monitoring project schedules.
• Verification of invoices and assessment of variations and claims.
• Preparing Project Financial Models.
• Project cost monitoring.
• Attend and support permitting meeting with authorities as and when required.
• Attend site RFIs and coordinate with the design team, as and when required.
• Project closing out