Assistant Property Manager/Administrator

at  Canlight

ASST. PROPERTY MANAGER/ADMINISTRATOR

We are a dynamic mid-market real estate firm looking for qualified assistant property manager/administrator. This position is to support two senior managers with a large and varied portfolio of sites. Successful candidate must have excellent interpersonal skills and be highly motivated. Candidate should have a minimum of 2 years’ relevant experience.

As a member of the property management team you will be assisting two senior property managers with their duties, which include the following:

• Provide supervision, give direction, delegate to administrative and maintenance staff
• Cost Management of operating budget – to include determining, dispensing, monitoring and management of the monthly spending
• Purchase order processing and contractor management – issuing purchase orders and managing, directing contractors
• Property Maintenance & Administrative Management – Assigning tasks and duties to administrators and superintendents on a daily basis; monitor progress or status of assigned work; disciplines employees
• Client Management and reporting – working closely with client; providing required reports, responses in a timely manner
• Management Reporting – Daily, weekly, monthly reporting to company, attendance at conference calls, meetings
• Attendance at various meetings during and after regular business hours (i.e. property manager meetings, tenant meetings)
• Work order processing and administration
• Conducting in suite, vacant unit, building and grounds inspections – schedule and/or assign deficiencies to administrator, superintendent or contractor for completion
• Respond to after business hours & weekend emergency calls (on a rotational basis)
• Other assignments within the scope, spirit and purpose of the job as reasonable requested from time to time by management
• Conduct business at all times with highest standards of personal, professional and ethical conduct
• Organizational and time management abilities with the ability to implement and monitor progress for successful completion; working well under pressure and deadlines
• Perform any range of special projects, tasks and other related duties as assigned

DESIRED SKILLS AND EXPERIENCE

To succeed in this role, the candidate must possess the following combination of education, experience and skills:

• Strong customer service orientation and delivery
• Skilled in organizing and supervising multiple simultaneous service requests
• Energetic leadership. Enjoys leading by example. Using a “can-do” attitude that will positively influence, motivate and energize the team.
• Proven ability to identify, evaluate and develop new ideas with supportable results,
• Solid Analytical Strengths. Ability to apply logic and reasoning to effective manage projects, analyze complex financial, legal and contractual problems and to provide solutions or recommendations,
• Ability to respond and express ideas clearly in written and oral communication
• Experience with Yardi or similar financial software
• Strong computer skills – MS Word, Excel, Outlook
• Sound analytical and problem solving skills. Ability to identify risk, thereby mitigating liability
• Excel at planning and organizing; Ability to meet deadlines proficiently
• Demonstrates a high degree of integrity
• Reliable vehicle required for travel

As a member of the property management team you will be assisting two senior property managers with their duties, which include the following:

• Provide supervision, give direction, delegate to administrative and maintenance staff
• Cost Management of operating budget – to include determining, dispensing, monitoring and management of the monthly spending
• Purchase order processing and contractor management – issuing purchase orders and managing, directing contractors
• Property Maintenance & Administrative Management – Assigning tasks and duties to administrators and superintendents on a daily basis; monitor progress or status of assigned work; disciplines employees
• Client Management and reporting – working closely with client; providing required reports, responses in a timely manner
• Management Reporting – Daily, weekly, monthly reporting to company, attendance at conference calls, meetings
• Attendance at various meetings during and after regular business hours (i.e. property manager meetings, tenant meetings)
• Work order processing and administration
• Conducting in suite, vacant unit, building and grounds inspections – schedule and/or assign deficiencies to administrator, superintendent or contractor for completion
• Respond to after business hours & weekend emergency calls (on a rotational basis)
• Other assignments within the scope, spirit and purpose of the job as reasonable requested from time to time by management
• Conduct business at all times with highest standards of personal, professional and ethical conduct
• Organizational and time management abilities with the ability to implement and monitor progress for successful completion; working well under pressure and deadlines
• Perform any range of special projects, tasks and other related duties as assigne

To succeed in this role, the candidate must possess the following combination of education, experience and skills:

• Strong customer service orientation and delivery
• Skilled in organizing and supervising multiple simultaneous service requests
• Energetic leadership. Enjoys leading by example. Using a “can-do” attitude that will positively influence, motivate and energize the team.
• Proven ability to identify, evaluate and develop new ideas with supportable results,
• Solid Analytical Strengths. Ability to apply logic and reasoning to effective manage projects, analyze complex financial, legal and contractual problems and to provide solutions or recommendations,
• Ability to respond and express ideas clearly in written and oral communication
• Experience with Yardi or similar financial software
• Strong computer skills – MS Word, Excel, Outlook
• Sound analytical and problem solving skills. Ability to identify risk, thereby mitigating liability
• Excel at planning and organizing; Ability to meet deadlines proficiently
• Demonstrates a high degree of integrity
• Reliable vehicle required for trave