Assistant / Pursuits Coordiator

at  Arcadis

Arcadis is the world’s leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

QUALIFICATIONS & EXPERIENCE:

• Experience in coordinating pursuits or projects, and business administration.
• Previous project management experience.
• Strong communication skills to liaise with peers and build relationships.
• Commercial awareness and organisational understanding.
• Proficiency in relevant software, thorough understanding of business processes, and MS Office skills.

KEY QUALIFICATIONS:

• Bachelor’s degree or equivalent.
• Proficiency in MS Office and willingness to learn InDesign.
• APMP Foundation desirable
  Why Arcadis?
  We can only achieve our goals when everyone is empowered to be their best. We believe everyone’s contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
  You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
  Together, we can create a lasting legacy.
  Join Arcadis. Create a Legacy.
  Our Commitment to Equality, Diversity, Inclusion & Belonging
  We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We believe that by working together diverse people with different experiences develop the most innovative ideas. Equality, diversity and inclusion is at the heart of how we improve quality of life and we work closely with our people across six ED&I Workstreams: Age, Disability, Faith, Gender, LGBT+ and Race. A diverse and skilled workforce is essential to our success.

ROLE DESCRIPTION:

Responsible for coordinating the pursuit process, ensuring that key pursuit project activities are delivered on time and that they meet or exceed Arcadis’ quality standards.

ROLE ACCOUNTABILITIES:

• Supports the Pursuits Team and opportunity owners, service or account areas to deliver quality PQQs and bids.
• Coordinates tasks within the bid team.
• Assists with the compilation of bid documents, presentations, reports and other documentation in relation to developing pursuits and client accounts.
• Ensure pursuit and proposal documentation is formatted, collated, and presented professionally.
• Communicate closely with a wide range of colleagues to ensure quality input to the pursuit is achieved within the pursuit timescales.
• Identify and comply with Arcadis’ policies that govern work practices.Attend pursuit meetings as needed to report on progress and log/agree actions.

KEY RESPONSIBILITIES:

• Produce documents and other materials to a clear brief, using established formats and standard software
• Provide clear feedback to enquiries and ensure issues are resolved
• Input to a range of business systems (e.g. Sales Cloud; SharePoint; Collaboration Hub) in line with defined procedures to ensure that they are accurate and up to date
• Completion of pre-qualification questionnaires and supplier forms
• Monitor and review pursuit documents produced by others to ensure that they are accurate and meet Arcadis’ quality standards.
• Prepare non-technical components of pursuit documents, ensuring relevance, accuracy and high quality.
• Organise and facilitate meetings as required throughout the pursuit process.
• Contribute to the best practice library and standard materials to support continuous improvement.
• Engage and work closely with the GEC teams where required to develop market leading documents.
• Where required, liaise with external stakeholders to ensure all output collateral is delivered on time and is of a high quality.