Assistant Registrar, Records Management (Term)

at  Keyano College

The Opportunity
Keyano College’s Office of the Registrar is seeking a dedicated Assistant Registrar - Records Management in a term position ending on or before on June 2027. The successful applicant will oversee and manage daily operations related to Continuing Education registration, Apprenticeship registration, and records management. This position will also handle data collection, reporting, and data integrity while supporting a collaborative and student-centered environment within the Office of the Registrar.
The Assistant Registrar will lead and implement best practices for Continuing Education, Apprenticeship enrollment, and data management. This includes overseeing course scheduling and semester setup within Power Campus, managing transfer credits, and supporting policy development. This role will work closely with the Registrar and other college leadership to ensure data accuracy and deliver a high level of service to students, faculty, and staff.
Note: this is not a remote or hybrid work opportunity, you will be required to work on campus and relocate to Fort McMurray, AB.
About Us
Keyano College is a comprehensive post-secondary educational institution located in Fort McMurray, nested in the Regional Municipality of Wood Buffalo on traditional Treaty 8 territory. We are a strategic community partner that meets both the training and talent upgrading needs of industry, as well as the personal enrichment and cultural needs of the Wood Buffalo community. We take pride in offering a safe work and study environment that embraces Equity, Diversity, Inclusion and Belonging. Our students and customers come from all walks of life and so do we. That is why we are committed to hiring great people from a variety of backgrounds because it makes our employee community stronger.

Duties & Responsibilities

• Maintain and provide accurate data to Keyano College stakeholders, ensuring data accuracy through collaboration with Institutional Research.
• Submit required data to Advanced Education according to institutional deadlines.
• Regularly monitor and error-check data inputted into Power Campus to ensure up-to-date information.
• Act as an alternate FOIP contact for the department, with required training in privacy and access to information. Provide strategic direction to the Continuing Education, Course Scheduling, and Records Management teams.
• Oversee annual apprenticeship registration, making adjustments as needed to maintain high service standards.
• Collaborate with People & Culture on recruitment and hiring for vacant positions within the Office of the Registrar.
• Foster a customer-focused culture, offering training and development to ensure staff can effectively support student needs.
• Coordinate with Apprenticeship and Industry Training to ensure an accurate and efficient registration process for students.
• Manage the course setup and registration phases for Continuing Education courses.
• Maintain error-checking reports for both credit and non-credit programming.
• Oversee the registration process for Power Engineering: CML programs.
• Work with the Registrar to review and implement policies related to credit and non-credit programming.
• Ensure staff are well-versed in Student and Academic policies to provide accurate guidance to students.
• Collaborate with Dean’s Council and Academic Council on policy updates and implementation.
• Participate in planning for key events, such as convocation and credit calendar preparation, representing the Office of the Registrar.

Qualifications

• Bachelor’s degree in Business, Social Sciences, or a related field; Master’s degree is an asset.
• Minimum of five years of experience in a Registrar’s Office or Student Services setting, with a comprehensive understanding of admissions, registration, and academic policy application.
• Proven experience in team supervision and staff development.

Please note that if your education was received internationally, upon hire we will require you to provide an international education assessment completed through WES, IQAS or one of the other IRCC approved designated organization.

Compensation and Benefits

• We offer an attractive competitive compensation based on your experience.
• Employer paid comprehensive health and dental benefits, including a health spending account.
• This position qualifies for additional payment of the Northern Living Allowance of $1,040.00 per month (This allowance is reviewed annually and is subject to budget approval).
• Professional training and development funding is provided annually.
• Generous vacation entitlement and the bonus of paid holidays between Christmas and New Years
• Paid sick days

We offer various perks and discounts to our employees:

• Relocation assistance for those who meet the criteria
• Employee Service and Academic Achievement recognition awards annually
• Greatly discounted employee membership to the Syncrude Sports and Wellness Centre (our gym and recreational facility).
• Tuition waiver for all employees and dependents to take courses at Keyano College to support your thirst for learning.
• Employee Discounts for the Keyano Theatre and the Keynotes Bookstore.
• Various other perks and discounts for cell phone plans, insurance, hotels, car rentals, stores etc.

• Maintain and provide accurate data to Keyano College stakeholders, ensuring data accuracy through collaboration with Institutional Research.
• Submit required data to Advanced Education according to institutional deadlines.
• Regularly monitor and error-check data inputted into Power Campus to ensure up-to-date information.
• Act as an alternate FOIP contact for the department, with required training in privacy and access to information. Provide strategic direction to the Continuing Education, Course Scheduling, and Records Management teams.
• Oversee annual apprenticeship registration, making adjustments as needed to maintain high service standards.
• Collaborate with People & Culture on recruitment and hiring for vacant positions within the Office of the Registrar.
• Foster a customer-focused culture, offering training and development to ensure staff can effectively support student needs.
• Coordinate with Apprenticeship and Industry Training to ensure an accurate and efficient registration process for students.
• Manage the course setup and registration phases for Continuing Education courses.
• Maintain error-checking reports for both credit and non-credit programming.
• Oversee the registration process for Power Engineering: CML programs.
• Work with the Registrar to review and implement policies related to credit and non-credit programming.
• Ensure staff are well-versed in Student and Academic policies to provide accurate guidance to students.
• Collaborate with Dean’s Council and Academic Council on policy updates and implementation.
• Participate in planning for key events, such as convocation and credit calendar preparation, representing the Office of the Registrar