Assistant, Research Grants

at  Concordia University

Position Number: 50000422 / P5513A
Department: Office of Research
Grade: PE207-7
Campus: Sir George Williams (Downtown)
Salary: $29.46 - $34.97 per hour
Union/Association/HR Policy: CUSSU
Posting deadline: September 27, 2024
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

QUALIFICATIONS

• Diploma of Collegial Studies (two-year pre-university DEC) in a field pertinent to the primary responsibilities and two to four years of relevant experience.
• Good knowledge (Level 4) of spoken and written English and French in order to prepare correspondence and respond to information requests in either language.
• Good knowledge (Intermediate Level) of Microsoft Word (to format letters, lists, and do mail merges) and Excel (to create and format spreadsheets, do graphs, and calculate formulas) and databases).
• Ability to work in a fast-paced environment with excellent organizational skills, with ability to follow priorities while maintaining flexibility and meet deadlines.
• Strong interpersonal skills; ability to interact effectively with faculty and staff; good communication skills with the ability to work independently and as part of a team; tact and courtesy; sound judgment; discretion required with regards to confidential matters.
• Pro-active attitude, problem-solving skills, and exemplary customer service.
  Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
  Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

TERRITORIAL ACKNOWLEDGEMENT

Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

• Act as the primary contact person for the Research Grants unit. Receive and respond to telephone, mail, fax and e-mail inquiries (including the Office of Research (OOR) role account), and re-direct questions as appropriate.
• Respond to general inquiries from researchers regarding agency regulations and procedures; verify grant applications submitted to the OOR for required elements and completeness and enter into research database.
• Liaise with external bodies with regards to grant awards as necessary; update and modify records and prepare Notices of Award as instructed by the Manager.
• Create files for all grant applications received; record and keep researchers’ information secure.
• Maintain knowledge of all major granting agencies deadlines and requirements for submission of grant applications and grant management.
• Assist with Transfer of Funds Agreements - liaise with researchers to provide information regarding the process for receiving funds from another institution; prepare, process, and verify the documents for transfer requests, as appropriate; obtain required documentation; coordinate appropriate signature process; liaise with other institution(s) to execute and process the transferred award.
• Update and maintain OOR internal database(s); aid in the development of new office automation required for successful execution, monitoring, and completion of research grant projects.
• Gather data and assist with completing reports.
• Update, maintain and prepare the Research Grants Compliance lists (HREC, AREC, EHS and other certificates as required by agencies) for monthly meeting with the Research Ethics Unit.
• Maintain an effective office filing system and database for all levels of operations and archive in accordance with University retention rules.
• Perform other duties in support of the unit.