Assistant to Chair and Academic Appointments Coordinator

at  University of Toronto

DESCRIPTION:

UTemp is hiring!
UTemp is the University of Toronto’s short-term staffing service. The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic.

ESSENTIAL QUALIFICATIONS:

• Experience working with applicant tracking systems
• Experience with Laserfische (asset)
  Start Date: February 10, 2025
  End Date: May 30, 2025
  Closing Date: 02/02/2025,11:59PM ET
  Employee Group: USW
  Appointment Type: Budget - Casual
  Schedule: Monday to Friday; 8:45am - 5:00pm
  Pay Scale Group & Hiring Zone: $38.03/hour
  Job Category: Administrative / Manageria

• Acting as the first point of contact for general enquiries and responding to enquiries within the defined scope of the role
• Providing support for academic searches and appointments including tracking the status of applications, uploading documents to the applicant tracking system, circulating documents, collecting feedback from search committee members and preparing contracts using templates
• Providing support to the tenure and review process by implementing plans and process improvements for tenure and review activities, collecting feedback from committee members, preparing draft statistical reports and summaries, collecting and filing dossier materials and passing on dossiers for review
• Providing committee support, including booking rooms, minute taking and preparing agendas
• Providing administrative support for the department’s PTR and other annual faculty processes for appointed and status-only faculty, entering personnel information in HRIS
• Managing the Chair’s calendar, arranging travel arrangements and drafting correspondence on behalf of the Chair
• Generating reports and formatting data for presentation, editing content for brochures, newsletters, websites and/or handbooks
• Coordinating event logistics, including booking speakers, arranging catering and organizing materials