Assistant to Legal Department (m-f-d)

at  FSC Global Development GmbH

THE SCOPE

To effectively meet the challenge of protecting the world’s forests, we are committed to have the world’s most skilled people working with us. We are currently looking for an engaged Assistant to join and support the Legal Department.
This position will enable you to work in a very international and culturally diverse environment. You will gain experience and contribute to the success of the legal team in a unique and dynamic sector and setting.
Under the direct supervision of the Head of Legal, you will be responsible for the administration and support of the centralized Group Legal Department with all its business matters and clients of the FSC Group. You will collaborate closely with the Legal Assistant to support the whole team.

HOW TO APPLY

Ready to make a difference? Join FSC and help shape a sustainable future. Don’t delay - apply now!

• Please apply via our website by submitting your CV in English
• Please do not send any photos of yourself.
• The deadline for applications is 08 September 2024.

For FSC, inclusiveness and diversity are important values. As such, we welcome and encourage applications from all backgrounds and are entirely committed to consider all qualified applicants regardless of race, gender, sexual orientation, religion, ethnicity, age and disability.
We will confirm receipt of your application. Should you not receive a confirmation of receipt please check your spam filter and if you cannot find it there contact us at careers@fsc.org
Please be informed, that by applying for this position you automatically accept our Data Protection Information on processing your personal data.
We are looking forward to your application!

• To carry out general administrative tasks, such as:
• responding to incoming requests, managing mails and informing colleagues about new requests
• coordinating and organizing meetings and travel arrangements for the team.
• managing, organizing, filing and checking completeness of (legal) documents.
• supporting all units in the contract processes established in the organization.
• maintaining databases, e.g., for contracts, legal documents, invoices.
• checking and processing invoices.
• taking minutes of meetings.
• creating Excel overviews, e.g., for reports, budgets or vacation overview.
• preparing and conducting training on internal procedures to staff.
• Participating in and co-leading contract coordination efforts involving legal counsels and senior team members at FSC International, in close collaboration with the Legal Assistant.
• Supporting FSC staff with contract life cycle management related issues.
• Supporting the team by verifying, tracking, and monitoring of deadlines including expiry checks.
• Proofreading contracts and other legal documents and translating legal documents.
• Engagement of and checking proper work from external translators.
• Preparing and proofreading of presentations and other overview documents.
• Collaborating with internal and external clients and preparing related writs.
• Supporting trademark enforcement cases by performing search and clearance activities and creating cease-and-desist letters for our trademark counsels.
• Supporting with procuring legal services by:
• responding to internal requests for the purchase of legal services.
• conducting RFQ (request for quotation) and RFP (request for proposal) processes for legal services including review, negotiation, reporting and alignment with the legal and team.
• serving as the co-liaison person between the procurement team and legal team.
• answering questions concerning the proper implementation of the applicable; procurement policies and procedures related to legal services.