Assistant to State Director

at  Mission Australia

Ready to elevate your career as an Executive Assistant? Support the WA State Director and Regional Leaders with your expertise. Apply now and make an impact!

• $84,712 + super + not for profit salary packaging benefits
• Permanent Term Full Time Contract
• Location: Cloverdale, WA 6105
• Rewarding work – every day you know you’re making a real difference

Life at Mission Australia
When you join the team at Mission Australia, you become part of a community who are determined to end homelessness and ensure people in need can thrive. United by our Christian purpose and values, we stand together with anyone who needs us, for as long as they need us.
Your Opportunity
We are seeking a dynamic and proactive professional to join our team as the Assistant to the State Director in Perth. In this essential role, you will provide comprehensive administrative support, ensuring the smooth operation of the State Director’s office and playing a key role in enhancing the productivity and efficiency of Mission Australia.
Your responsibilities will include managing complex diaries, coordinating office activities, and handling the flow of communications between the State Director and senior leaders. You will be expected to apply specialised skills and knowledge to manage organisational programs, policies, and activities, often where procedures are not clearly defined.
As a pivotal support to the State Director, you will also relieve them of administrative detail, enabling them to focus on strategic priorities.
This role is ideal for a seasoned Executive Assistant with a proven track record in administrative support and project management, who thrives in a fast-paced environment. You will need to be adept at navigating multiple priorities, adapting to change at short notice, and working with a diverse range of senior stakeholders. If you are ready to take on a challenging and rewarding role within the Not-For-Profit sector, this opportunity could be the perfect fit for you.

Your Key Responsibilities

• Provide high level administrative and operational support to the State Director and Regional Leaders to ensure office is effectively organised
• Act by our values and build positive working relationships
• Coordinate the State Directors diary and meetings including travel arrangements and conferences and resolve conflicting demands
• Arrange local and state-wide meetings as required and compile and distribute minutes with action items
• Utilise your strong administrative skills to review documents and prepare presentations
• Be intuitive when prioritising incoming correspondence and action where necessary
• Actively liaise with internal and external stakeholders to ensure smooth and effective business operations to achieve Missions Australia’s strategic priorities
• Receive and make confidential enquiries on behalf of the State leader
• Develop systems to ensure the effective management of information and data

Requirements for Success

With a significant background in working with senior executives, you will be confident in your excellent organisational and time management skills. Other requirements include:

• Certificate in Business Administration and/or a minimum of five years’ experience in a similar role
• Superior communication and customer service skills and the demonstrated ability to apply initiative and to problem solve
• A flexible and adaptable working style with the capacity to change focus and direction swiftly
• Experience of working within a role requiring a high level of confidentiality
• Project Management skills
• Skilled in coordinating senior leaders’ diaries, appointments and travel
• Excellent knowledge of current office technology systems such as the Microsoft Office Suite
• Expert in financial systems and procedures, including accounts payable
• Full driver licence with no restrictions

Before starting work with us, you will need to undertake a national police history check, qualifications, and referee checks, and have a clearance to work with children/vulnerable people.
Our Culture
Our innovative and inclusive culture will ensure you feel valued at Mission Australia as you help Australians in need and develop in your career.
We prioritise the safety and wellbeing of everyone, both within our team and the individuals we serve.
We are committed to creating a diverse and inclusive working environment. We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. So, whoever you are, if you’re skilled and actively support our purpose and values, you would be welcome at Mission Australia.
If you live with disability and require support to submit your application, please email
talentattraction@missionaustralia.com.au
Your Benefits

To ensure our employees feel valued, empowered, and celebrated, we provide a range of employee benefits including:

• Make a meaningful difference to the lives of Australians in need
• Not-for-profit salary packaging, reducing your tax
• Free external, confidential counselling
• Volunteering opportunities
• Extra leave available including an additional public holiday, additional annual leave day on your work anniversary and the opportunity to purchase further annual leave.

How To Apply
To be considered for this opportunity, send your application today!
Applications for this role are shortlisted as received and we are interviewing through the advertising period.
This is a rare opportunity. Apply quickly to be considered for this important and exciting rol

• Provide high level administrative and operational support to the State Director and Regional Leaders to ensure office is effectively organised
• Act by our values and build positive working relationships
• Coordinate the State Directors diary and meetings including travel arrangements and conferences and resolve conflicting demands
• Arrange local and state-wide meetings as required and compile and distribute minutes with action items
• Utilise your strong administrative skills to review documents and prepare presentations
• Be intuitive when prioritising incoming correspondence and action where necessary
• Actively liaise with internal and external stakeholders to ensure smooth and effective business operations to achieve Missions Australia’s strategic priorities
• Receive and make confidential enquiries on behalf of the State leader
• Develop systems to ensure the effective management of information and dat