Assistant to the Vice President for Human Resources

at  Delaware Technical Community College

SUMMARY STATEMENT

An incumbent is responsible for providing administrative support to the vice president for human resources in a variety of operational areas such as employee benefits; development, performance and training; recruitment; employee relations. Examples of support include: coordinating and scheduling collegewide events, organizing various task forces and committees, researching and compiling a variety of reports, and maintaining the vice president’s daily appointment calendar.

AN INCUMBENT MAY PERFORM ANY COMBINATION OF THE BELOW LISTED ACCOUNTABILITIES:

1. Serves as the confidential principal assistant to the vice president for human resources in a variety of operational areas. Maintains daily appointment calendar, including scheduling and arranging details for a variety of meetings. Obtains, organizes and/or drafts technical and administrative material necessary for information dissemination for the vice president for human resources.
2. Provides administrative support for collegewide human resources leadership team meetings, including preparing, distributing and posting supporting documents and minutes. Provides administrative support for collegewide human resources initiatives and programs such as the collegewide Leadership Development Program, Human Resources Summit and Employee Recognition, including scheduling, arranging catering services, processing invoices, compiling evaluation data, etc.
3. Answers the main phone line for Office of the President Human Resources Department, orders office supplies, serves as the leave administrator for the Office of the President, tracks the receipt of Office of the President timesheets, receives and forwards unemployment claims, and processes procurement card and other invoices for payment. Gathers, analyzes, and summarizes relevant information to prepare documents and reports as assigned.
4. Maintains various logs and spreadsheets to track a variety of items such as: CDL driver testing, fleet notifications, background checks, professional development forms, tuition benefits, differential justification rate forms, Stewards of Children training, pre-employment drug tests, survey tabulations and results, etc.
5. Develops and manages the Human Resources Division’s annual budget.
6. Creates, organizes and maintains human resources files for the Office of the President. Opens and distributes department mail.
7. Assists with special projects and events and performs other related duties as required.

KNOWLEDGE SKILLS AND ABILITIES

Knowledge of College operations, policies, practices and procedures.
Knowledge of principles and practices of office management, organization, general administration, and supervision.
Knowledge of database, word processing and spreadsheet software programs.
Knowledge of policies and procedures of support services, such as records management, purchasing and equipment maintenance and repair.
Skill in handling complaints tactfully and thoroughly.
Skill in compilation, research and analysis of information.
Excellent keyboarding, word processing, decision-making, critical thinking, organizational, interpersonal and communication skills.
Ability to read, apply, and explain rules, regulations, policies, and procedures.
Ability to communicate effectively both orally and in writing.
Ability to track budget information.
Ability to work well with others.
Ability to communicate effectively, both orally and in writing, and relate to a diverse population in a multicultural environment.

MINIMUM QUALIFICATIONS

Associate degree in a relevant field and four (4) years of responsible administrative experience; or other equivalent combination of education and experience.