Associate Director of Operational Estates & Facilities

at  Nottinghamshire Healthcare NHS Foundation Trust

Be accountable for determining the Strategic Direction as well as the performance, service quality and effective delivery of the Trust wide Estates and Facilities operational activity, and delivery of the capital programme and be held to account as a member of the Senior Team for the Directorates performance at the Performance Group Responsible to the Programme Director for leading, managing and directing the circa 700 staff in the provision of a total Estates & Facilities Management Service, optimised in terms of its efficiency and effectiveness to meet service users, staff and visitor needs within agreed resource allocations. Responsible for ensuring that the Operational Estates & Facilities, Department is, at all times, staffed with suitably qualified and experienced personnel who are trained, developed, receive PADS and motivated to provide effective and efficient services across the Care Groups, Trust and external organisations. Responsible for ensuring that the processes and procedures within remit of the Estates, Facilities, Contracts and Capital Services teams are at all times fully compliant with the relevant statutory obligations, internal governance and professional best practice, including the appointment of qualified and trained Responsible Officers / Authorised Persons (Electricity, Legionella etc.), providing assurances to the Programme Director and ultimately the Trust Board. Contribute to the development of the Trust wide Estates Strategy and annual Business Plan ensuring alignment to the Trust Care Groups Divisional strategic objectives to achieve plans aligned with the overall Trust objectives.
Be responsible for the development and maintenance of the Trust wide Operational Estates, Facilities, Contracts & Capital Services Department, Risk Register, Health & Safety training programme and a hierarchy of Health & Safety meetings in support of the maintenance of a risk awareness culture. Responsible for ensuring controls are in place and operating for the management of revenue budgets, non-recurrent and capital expenditure including determining delegated limits for staff in accordance with the Trusts standing financial instructions. Responsible for evidencing and providing assurances that the Trust wide Operational Estates, Facilities, Contracts and Capital Services Department deliver high quality, value for money and effective services, which is to be achieved through the development and maintenance of comprehensive information systems and monitoring mechanisms which provide levels of information that once analysed inform the day to day decision making, provision of assurances as well as the strategic business planning process of the Responsible for ensuring that operational teams are serviced by the appropriate Strategic & Accommodation Groups to ensure that there is a forum for the Divisional General Managers and senior staff to discuss property and accommodation needs. Responsible for maintaining a Trust wide condition survey for all Trust estate and premises occupied.
Ensure there is an effective long-term Capital Programme delivered within the financial parameters as set by the Regulators. Establish an effective forum for the development, prioritisation and oversight of the capital programme for the Care Groups, and be responsible for ensuring that the Major and Minor Capital schemes and the Capital and Revenue Backlog Programme is delivered on time, within budget and to a high Ensure there is appropriate leadership and management of Major Capital Projects including the development of feasibility studies, scheme procurement options and delivery of final solutions for individual schemes in excess of £1m. Responsible as the Trust lead for providing advice to the Programme Director on all Hard & Soft FM services contractual matters and operational issues associated with and relating to all facilities that Trust services are delivered from. The Trust provides services from a wide geographical dispersed estates comprising of over 180 different sites within a mixture of owned and leased accommodation.
The key sites include 4 Forensic sites, 2 PFI sites, 9 Prisons, and a wide range of premises occupied via SLAs, licences and leased premises. Provide assurances to the Programme Director and ultimately the Trust Board that the service delivery is being monitored and audited, and that specifically the external partners are delivering on quality, value for money, statutory compliance and performance (KPI) measures in line with the requirements of the contract and reflected in the associated payment To be responsible for leading the process of tendering for commercial contracts relating to the provision, or re provision of, Estates & Facilities services, working with all necessary stakeholders, maximising income whilst ensuring minimal risk to the Trust. Represent the Trust on national Estates & Facilities and Capital Project forums working with DH and NHS Estates, and engage with other public sector and external organisations including local councils, educational institutions and commercial partners to develop wider strategies for the benefit of the organisation

Please refer the Job description for details