Associate Director of Student Services and Philanthropic Giving (SMSU)

at  California State University San Bernardino

EMPLOYMENT SUMMARY

Full-Time, non-exempt position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/LICENSE/CREDENTIAL REQUIREMENTS

Bachelor’s degree in a related program from a four-year college or university; and two years program management experience, or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

COMPUTER SKILLS

To perform this job successfully, an individual should have advanced knowledge of MS Office, including Excel Word, PowerPoint, and Outlook.

SUPERVISORY RESPONSIBILITIES

Manages the Graduate Student Success Coordinator, Program Board Coordinator, RMSC Coordinator and the staff at the Financial Literacy Center. This individual may indirectly supervise student assistants in the Interfaith Center, Graduate Student Success Center, and Program Board. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Leads the coordination of SMSU student services programs and services, assists the Executive Director in assessing the educational and supportive needs of offices and departments.
• Coordinates all programs, services, and administrative functions for the RMSC, GSSC, FLC, Interfaith Center and Program Board.
• Recruits, trains, and evaluates the RMSC, GSSC, FLC, Interfaith Center and Program Board staff.
• Serves as a Student Union liaison with campus programming entities and represents the Student Union by serving on various campus wide and division wide committees.
• Represents the SMSU on campus-wide and division wide programs and initiatives.
• Responsible for the fiscal management of the RMSC, GSSC, FLC, Interfaith Center and Program Board.
• Prepares annual budget requests and quarterly budget requests for the RMSC, GSSC, FLC, Interfaith Center and Program Board. Monitors the budget and handles budgetary issues appropriately.
• Oversees the production of events, including planning, contracting, publicity, and program evaluation.
• Attends events during the daytime, evening and weekend hours to ensure event plans are implemented.
• Prepares monthly programming reports for the Student Union Board of Directors.
• Investigates and initiates new program related services.
• Ensures compliance of all Student Union and related university policies and procedures.
• Works in conjunction with the CSUSB Office of Philanthropic Giving to foster partnerships and ensure SMSU and campus success.
• Establishes funding objectives for the organization, setting one year, five year, and longer-term goals as determined by the Executive Director and Board of Directors.
• Maintains a list of potential donors including corporations, foundations, and individuals.
• Produces relevant and informative fundraising literature for distribution to previous donors and the public in collaboration with the Office of Philanthropic Giving.
• Researches potential sources of, and applies for, grants and public funding to meet fundraising objectives as determined by the Executive Director and Board of Directors.
• Plans fundraising events that effectively communicate the purposes of the organization as determined by the Executive Director and Board of Directors in collaboration with the Office of Philanthropic Giving.
• Partners with the Office of Philanthropic Giving to ensure that potential donors are approached strategically and coordinated in alignment with the Office of Philanthropic Giving.
• Attends Office of Philanthropic Giving meetings as deemed appropriate by the Executive Director to ensure the success of campus and department objectives and initiatives