Associate Executive Specialist

at  Wells Fargo

APPLICANTS WITH DISABILITIES

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .

WELLS FARGO RECRUITMENT AND HIRING REQUIREMENTS:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, educatio

Desired Qualifications:

• Experience providing office administration experience within a large and complex financial services or similar organization
• Experience handling confidential information with the ability to apply tact and good judgement
• Experience identifying and implementing process efficiencies
• Experience preparing presentations, managing data, and compiling reports
• Experience setting up meetings and utilization of Microsoft Teams (or similar platform experience) for meeting facilitation
• Experience providing meeting support to plan, execute, and take meeting minutes
• Project management skills
• Ability to make decisions, prioritize work, report priorities/metrics to senior management, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
• Advanced skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to manage competing priorities flawlessly
• Ability to be flexible and adjust plans quickly to meet changing business needs
• Ability to thrive in a fast-paced environment as a self-starter and quick-learner.
• Problem-solving skills, flexibility and adaptability are needed to prioritize and resolve issues in a timely manner and results driven approach to work
• Excellent verbal and written communication skills with the ability to provide credible challenge and coach up when relevant

Wells Fargo is seeking an Associate Executive Specialist to join our Global Operations Shared Services team within the Chief Operating Office (COO). Learn more about our career areas and business divisions at wellsfargojobs.com.

In this role, you will:

• Provide a high level of professional support which includes a balance of senior executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables, and pulling routine reports
• Proactively manage leader calendars by prioritizing meetings and events to maximize time effectiveness and take appropriate actions to keep on track with daily schedules
• Manage Leadership team meeting agenda/reporting package
• Coordinate and assist with preparation of Town Hall scheduling, topics, and material
• Drive and track ongoing recognition routines such as anniversaries, birthdays, etc
• Help on-board and off-board new and/or terminated employees and contractors, and helps the team navigate obstacles to find solutions
• Assist team with scheduling meetings with key partners
• Help make travel arrangements (book flights, hotels, car rentals). Help plan off-site team meetings
• Proactively schedule meetings with leadership team to ensure preparedness for meetings and deliverables
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals
• Interact with shareholders, regulatory agents, media, and internal and external customers
• Collaborate with team on the standardization of less complex administrative duties to contribute to the overall team effectiveness
• Identify opportunities for improving or implementing processes and tools within executive business management functional group
• Establish and implement office procedures and controls, handle most sensitive customer issues and confidential correspondence
• Present recommendations for resolving more complex situations and exercise independent judgment while developing understanding of the function, policies, procedures, and compliance requirements

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience providing office administration experience within a large and complex financial services or similar organization
• Experience handling confidential information with the ability to apply tact and good judgement
• Experience identifying and implementing process efficiencies
• Experience preparing presentations, managing data, and compiling reports
• Experience setting up meetings and utilization of Microsoft Teams (or similar platform experience) for meeting facilitation
• Experience providing meeting support to plan, execute, and take meeting minutes
• Project management skills
• Ability to make decisions, prioritize work, report priorities/metrics to senior management, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
• Advanced skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to manage competing priorities flawlessly
• Ability to be flexible and adjust plans quickly to meet changing business needs
• Ability to thrive in a fast-paced environment as a self-starter and quick-learner.
• Problem-solving skills, flexibility and adaptability are needed to prioritize and resolve issues in a timely manner and results driven approach to work
• Excellent verbal and written communication skills with the ability to provide credible challenge and coach up when relevant.

Job Expectations:

• Ability to work on-site at the work location

Location:

• 1525 W. WT Harris Blvd Charlotte, NC

Required location is listed above. Relocation assistance is not available for this position.
Job posting may come down early due to volume of applicants.