Associate / Personal Assistant to Co-Founder

at  HUDDLESTON JONES PTE LTD

ABOUT THE COMPANY:

Huddleston Jones is a boutique executive search firm and business consultation specializing in the banking and financial services sectors. They focus on local knowledge, regional perspective, and global connectivity to provide retained search solutions for senior and executive management candidates. Their approach involves utilizing a vast network within the Asia-Pacific region to source unique and inaccessible candidates, leaving no stone unturned. As a strategic partner, they offer advice on industry subjects and provide market intelligence to their clients.

JOB REQUIREMENTS:

• A strong commitment to achieving results and a proactive approach to problem-solving.
• Excellent interpersonal and communication skills, both written and verbal.
• Exceptional organizational skills and meticulous attention to detail.
• Proven ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Ability to work under pressure and maintain composure during tight deadlines.
• Fluency in English is essential. Proficiency in another language is a plus.
• Recent graduates with strong IT skills will be given preference.

ABOUT THE ROLE:

We are seeking a highly motivated and energetic Associate / Personal Assistant to provide comprehensive support to one of our Co-Founders based in Singapore. This is an excellent opportunity for a detail-oriented individual, including fresh graduates looking to launch their career in a fast-paced and dynamic environment. You will play a crucial role in ensuring the Co-Founder’s schedule and daily operations run smoothly and efficiently.

JOB RESPONSIBILITIES:

• Provide full spectrum of secretarial and administrative support to the Co-Founder, including managing correspondence, scheduling meetings, and handling phone calls.
• Serve as the primary point of contact for the Co-Founder, professionally and effectively interacting with internal and external stakeholders.
• Maintain and manage the Co-Founder’s complex and ever-changing calendar, proactively anticipating potential conflicts and ensuring timely execution of daily agendas. Act as a trusted and discreet gatekeeper.
• Manage ad-hoc confidential personal arrangements for the Co-Founder, including travel, procurement, and other errands as needed.
• Confidently and discreetly coordinate with clients and customers, managing communication via diary, email, and phone.
• Handle confidential information with utmost discretion and professionalism.