Associate, Volunteer Mobilization & Leadership

at  COMBINED JEWISH PHILANTHROPIES OF GREATER BOSTON INC

Passion. Purpose. Impact. CJP is at the heart of Greater Boston’s Jewish community, but our reach is felt around the world. Ranked by BBJ as Massachusetts’ largest non-profit organization – CJP is a philanthropic investor and mobilizer of people, resources, and skills that make a bigger difference locally and globally. We focus on making Jewish life and learning accessible to all individuals and families in Boston and beyond. We thoughtfully invest in the care and well-being of all community members. And we provide stability and growth to nonprofit organizations and institutions that underpin our community. Our greatest resource is our people — the staff, volunteers, partners, and leaders who help make Greater Boston’s Jewish community a welcoming home. It’s this energy and commitment that drive CJP’s mission. We are one of Boston’s oldest and most respected philanthropic organizations and we are currently seeking a Associate, Volunteer Mobilization & Leadership (VML).
The Associate, Volunteer Mobilization & Leadership (VML) will be an integral member of a dynamic team of professionals focused on the exciting work of engaging, mobilizing, and growing volunteer leadership within CJP and across our community. This important role is a key partner in ensuring the critical work of leadership development and learning are successfully happening at CJP. Priorities of this role include: administrative support of multiple volunteer leadership cohort programs, as well as programmatic implementation of one component of CJP’s volunteer recognition program, all while working closely with top volunteer leadership. This role assists with and attends meetings both early morning and evening multiple times in a month.
This Associate, VML will have opportunities to work independently within a strong team dedicated to providing exceptional service to volunteer leadership and staff. They will thrive in a fast-paced environment managing multiple needs across the team with enthusiasm and attention to detail.

EDUCATION:

• Higher education degree or administrative/business training preferred

EXPERIENCE:

• 1-3 years of related office and/or non-profit or program experience

SKILLS/COMPETENCIES:

• Strong organizational skills and ability to keep track of multiple tasks simultaneously
• Impeccable attention to detail
• Excellent oral and written communication skills
• Strong interpersonal and verbal communication skills
• High proficiency with Excel, Word, PowerPoint, Outlook, Zoom, and CRM databases
• Ability to learn new systems and technology
• Ability to handle multiple priorities at one time and meet deadlines while working across stakeholders
• Ability to take initiative, problem solve, and proactively move projects forward
• Ability to author and accurately proofread documents and correspondence
• Ability to maintain confidentiality
• Commitment to accuracy and follow through
• Desire to work in a fast-paced, creative, entrepreneurial environment
• Ability to be flexible and adaptable to changes and shifting priorities

• Manage coordination and scheduling of meetings with internal and external stakeholders for planning purposes.
• Manage all logistical aspects of leadership cohort programming meetings/sessions, including scheduling, ordering food, and all communication with attendees.
• Systematize and project manage communications to key audiences needing to be shared on a consistent basis.
• Coordinate meeting materials with multiple stakeholders and presenters, including soliciting materials, organizing and consolidating information, and reviewing for accuracy and consistency.
• Maintain and update multiple databases (Maven/Blackbaud and Airtable) to reflect and support volunteer pipeline needs.
• Attend meetings/program sessions with responsibility for attendance, A/V support, speaker coordination and other needs as they arise.
• Interact with CJP senior leadership, Board members, volunteers and cross-functional internal staff in a prompt, courteous, and accurate manner.
• Partner on identifying and acting upon efficiencies across leadership programs, where possible.
• Support volunteer recognition efforts through awards processes and events; specifically, oversee Superstar Award process including managing nominations, internal staff selection meetings, and partnering with Marketing on communications.
• Assist in development efforts of members of the VML team including entering interactions, updating records, and other tasks as requested.
• Support departmental efforts to identify rising CJP leaders ready for leadership engagement
• Other duties as assigned with or without accommodation.